Overview
Administration Assistant to Lead Agent – Join a High-Performing Real Estate Team
Are you organised, proactive and driven by excellence? We're looking for a highly professional Administration Assistant to support Lead Agent, Alycia Hoffman, and play a pivotal role in the smooth and successful operation of a fast-paced, high-volume real estate business.
This is an exciting opportunity for someone who thrives in a dynamic environment, loves being the go-to support person, and takes pride in delivering exceptional service.
Key Responsibilities
* Delivering exceptional administrative support including calendar management, appointment scheduling and workflow coordination.
* Preparing and managing end-to-end sales documentation—listing presentations, marketing agreements, Form 6s, contract packs, offers and compliance paperwork.
* Acting as a professional, polished point of contact for vendors, buyers, external suppliers and internal stakeholders.
* Maintaining CRM accuracy by updating client notes, tracking prospecting activity, monitoring follow-ups and ensuring data integrity.
* Coordinating and attending onsite appointments such as valuations, building and pest inspections, and related service visits.
* Assisting with team coordination—events, meetings, celebrations and office organisation.
* Supporting the Lead Agent with various personal administrative tasks to enhance daily efficiency and productivity.
What You'll Bring
* Previous experience as an Administrative Assistant, Executive Assistant or strong administrative support role ideally in a small business environment (real estate experience is highly regarded).
* A polished, professional presentation aligned with a premium real estate brand.
* High levels of discretion, reliability and professionalism—trusted with confidential information and critical tasks.
* Strong written and verbal communication skills.
* Proficiency in Microsoft Office, CRM platforms and digital organisation tools, with the ability to learn new systems quickly.
* Exceptional attention to detail, excellent time management and confidence juggling multiple priorities in a fast-paced environment.
* A collaborative, can-do attitude and willingness to jump in wherever needed to support the team.
Why Join Us?
* Be part of a high-volume, fast-growing real estate team with strong market presence.
* Work closely with a top-performing Lead Agent and gain invaluable exposure to high-level real estate operations.
* Genuine opportunities for mentorship, professional development and internal career progression.
* Enjoy a supportive, energetic and fun team culture where your contributions are valued and celebrated.
* Access to a generous performance-based bonus structure after six months.
What You'll Need
* QLD Driver's Licence and reliable vehicle
* Real Estate Salesperson Certificate (or willingness to obtain)
Additional Information
This role requires close day-to-day collaboration with the Lead Agent and broader team. To ensure seamless communication and operational efficiency, this is an in-office position, and hybrid or remote arrangements are not available.
If this sounds like the perfect next step in your career, we'd love to hear from you. Apply now and join a team where your talent and contribution truly make an impact.
#J-18808-Ljbffr