Hanlon Industries is a proudly independent, Australian, family-owned business with 20+ years of proven success in the steel and construction sectors. As a multi award-winning company with a reputation for excellence, we are committed to being Australasia’s trusted commercial construction partner—delivering quality steel manufacturing, fabrication, and project management across a wide range of commercial and industrial projects.
Role Overview
We are seeking a driven and detail-oriented Contract Administrator to support our project team in Victoria. This role plays a critical function in commercial management and contract compliance across multiple construction projects. You will liaise with project managers, clients, and subcontractors to ensure commercial obligations are met and financial performance is optimised.
Key Responsibilities
Budget & Forecast Oversight
Review and manage project budgets in collaboration with project managers
Support project cost forecasting to ensure financial control
Enter and manage cost control data in relevant systems
Contract & Scope Management
Draft, review, and negotiate subcontractor agreements
Develop and review scopes of work for RFQs and active contracts
Conduct scope and contract reviews for accuracy and risk mitigation
Commercial Administration
Manage and evaluate project variations (including estimating and letting)
Prepare and submit progress claims
Collate and analyse tender returnables
Reporting & Compliance
Coordinate and compile Social Procurement and other client-mandated reporting
Ensure all commercial documentation complies with legal, client, and company requirements
Requirements & Qualifications
Minimum 3+ years’ experience in a Contract Administration role within the construction industry
Experience in structural steel projects highly regarded
Solid understanding of construction contracts and cost control systems
High proficiency in project financial reporting and budget analysis
Strong written and verbal communication skills
Ability to build effective relationships with stakeholders and subcontractors
High attention to detail and strong time management
Why Join Us?
Real Impact – Be part of high-profile builds across VIC and beyond
Supportive Culture – Family-owned vibe with professional polish
Career Growth – Clear pathways and ongoing development
️ Top-Tier Projects – Work with a team delivering award-winning steel solutions
Commitment to Quality – ISO-certified safety, quality, and environmental practices
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Your application will include the following questions: Which of the following statements best describes your right to work in Australia? How many years' experience do you have as a contracts administrator? How many years' experience do you have in the construction industry? What's your expected annual base salary?
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What can I earn as a Contracts Administrator
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