Job Title: Administrative Support Specialist
This is a part-time, largely remote role supporting the Director and Ecolands Collective Board.
* Provide confidential executive support including diary, correspondence, and travel coordination.
* Prepare and proofread documents, presentations, and reports to a professional standard.
* Coordinate governance documentation, board papers, and communications with partners.
* Manage systems and digital organization across Google Workspace.
* Liaise professionally with the Board Chair, Collective Members, partners, and stakeholders.
Key Responsibilities Include:
* Executive Support: Provide administrative support to senior leaders, including diary management, correspondence, and travel arrangements.
* Document Preparation: Prepare and proofread documents, presentations, and reports to a high standard.
* Governance Coordination: Coordinate governance documentation, board papers, and communications with partners.
* System Management: Manage systems and digital organization across Google Workspace.
* Professional Liaison: Liaise professionally with the Board Chair, Collective Members, partners, and stakeholders.
Ideal Candidate Requirements:
* Experience as an Executive Assistant or Administrator supporting a senior leader or director.
* Excellent written and verbal communication skills, with strong professionalism and discretion.
* Confidence managing competing priorities in a fast-paced, purpose-driven environment.
* Strong digital capability – proficient in Microsoft 365, SharePoint, Xero, and tools like Asana, Slack, or Canva.
* Understanding of governance and administrative processes.