Position
Position Description 546768 – Administration Officer
Location: Newcastle, NSW, Australia
Term: Fixed Term – Time Specific (18 months) – Part-Time (0.6 FTE)
Salary Classification: Administration Officer Level 3, Year 1
Remuneration: $35.84 to $36.96 per hour + superannuation, annual leave loading, salary packaging options.
Closing Date: Mar 29 2026
Schedule
Requirement to work three (3) days per week with Fridays being a required work day.
About the Role
Administration Officer provides comprehensive administrative assistance to the Medical Oncology teams including timely and accurate requests of pathology and radiological results, writing and circulation of meeting agendas, attending meetings, compiling meeting data, compiling and distributing meeting recommendation letters as appropriate. Medical Oncologists work within multidisciplinary groups (including radiation oncologists, surgeons, haematologists, palliative care physicians, nursing & allied health professionals) to deliver the best current care for cancer patients within an integrated cancer centre.
Key Responsibilities
* Provide comprehensive administrative assistance, including telephone calls, taking messages, collecting and distributing mail, preparing correspondence and documentation, filing, maintaining diary, arranging meetings, agendas and minutes.
* Send emails, arrange catering, prepare presentation and conference material, and perform other administrative duties as directed.
* Schedule and reschedule patient appointments and prepare and distribute patient referrals and relevant medical documentation and records.
* Provide relief for other administrative staff as required and perform other duties appropriate at the level of responsibilities, adhering to the department's requirements and work expectations.
What You Bring
* Proven ability to work unsupervised and manage competing priorities.
* Strong organisational and multi‐tasking skills with demonstrated initiative.
* Competence in administrative and general office procedures.
* Excellent communication and interpersonal skills.
* Ability to work effectively within a multidisciplinary team.
Desirable Criteria
* Experience with hospital systems: ARIA, iPMS, CAP, Webpacs.
* Working knowledge of medical terminology and/or experience in a healthcare office or patient administration environment.
For further information please contact Tracey Hollis, Office Manager Medical Oncology at .
Benefits
* CMN is an Affiliated Health Organisation providing services to both public and private patients primarily from the Hunter New England area.
* Current employees of NSW Health can request to have various leave entitlement balances transferred to CMN on commencement.
* Work‐life balance with 8‐hour shifts.
* On‐site parking.
* Clinical scholarships and tertiary training opportunities.
* Up to $15,900 in salary packaging options plus extra savings with meal entertainment packaging and novated car leasing.
* Discounted health insurance and technology products.
* Calvary Healthy Body and Mind Portal – live classes, recipes, challenges.
* Fitness Passport and Employee Assistance Program.
* Leave entitlement balances transfer for NSW Health employees.
* Gender neutral parental leave.
Pre‐employment Conditions
* Be an Australian citizen, permanent resident or hold a visa with unlimited rights to work in Australia.
* Successfully complete pre‐employment checks, including reference checks, work rights, criminal history check and WWCC.
* Provide evidence of immunisation as required for the role.
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