Executive Assistant - Complex Liabilities Insurance and Regulation
Location: Brisbane
Contract Type: Permanent
An exciting opportunity within our Complex Liabilities Insurance and Regulation team for a Legal Executive Assistant. This role will support our Claims team including Medical Malpractice and General Insurance teams. Exposure to PIPA claims is advantageous though not essential. The team are hard-working, passionate, and collaborative.
We are looking for someone who is enthusiastic, self‐starter and proactive.
Responsibilities
* Comprehensive email and diary management, including coordinating and scheduling meetings.
* Liaising with clients, barristers, and a range of internal and external stakeholders.
* Preparing court books and briefs in accordance with procedural requirements.
* Drafting and preparing court documents for filing, ensuring accuracy and compliance.
* Filing court documents with the relevant courts in a timely and efficient manner.
* Drafting correspondence and document production, including amendments using established precedents.
* Maintaining and updating databases using Elite software.
* Managing high‐volume files, including file opening, closing, and electronic filing.
* Performing general administrative duties, including filing, photocopying, scanning, and conducting searches as required.
* Coordinating and preparing monthly billing, client reporting, and general accounting responsibilities.
What you need
* At least 2+ years' legal secretarial experience (litigation and personal injury experience favourable).
* Excellent prioritisation and organisational skills.
* Resilience and a commitment to excellence that matches our own.
* Self‐motivated and able to work in a highly collaborative team environment.
* Strong understanding of MS Office applications.
* Ability to work under pressure and manage conflicting priorities.
* Team orientated and committed to building rapport with other practice group team members.
* Initiative and strong desire to contribute to team success.
We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.
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