About this role
We are seeking a detail-oriented professional to support our sales operations. In this role, you will work closely with the Sales Manager and Finance Manager to ensure the smooth running of all administrative, financial, and logistical aspects of our sales process.
Key Responsibilities:
* Deal Finalization: Finalise all sales deals across the group within the ERP system.
* Stock and Inventory Control: Generate and manage Purchase Orders (POs) for all equipment stock and outside suppliers (e.g., freight).
* Enter Sales-Related Supplier Invoices: Enter all sales-related supplier invoices into the ERP system.
* Coordinate Equipment Stocking: Coordinate equipment stocking and execute Transfer Orders across the group.
* Reconcile System Stock Levels: Reconcile system stock levels following physical checks performed by the Inventory Manager, focusing on correcting transactional discrepancies.
* Rental Fleet Management: Manage the entire rental unit process for multiple units, including the initial setting up of rental units in the system.
* Generate Rental Invoices: Generate and manage rental invoices and work directly with the NSW Demo Coordinator to ensure all rental income is accurately accounted for.
* Follow Up Outstanding Rentals: Actively follow up on outstanding rental accounts (debtor management).
* Administration & Reporting: Collaborate with the National Marketing Manager to support customer satisfaction initiatives; Coordinate the ordering and delivery of customer gifts associated with sales deals; Calculate salespersons' commissions and present the final summary report to the NSW Finance Manager; Provide direct, proactive administrative support to the NSW Finance Manager and the State Sales Manager; Support the entire sales department to ensure the smooth and timely completion of all deals.