OneSchool Global - Berwick Campus VIC AUS, 30 Starling Rd, Officer, Victoria, Australia ● OneSchool Global - Melton Campus VIC AUS, 1-3 Killarney Dve, Melton, Victoria, Australia Req #2200
OneSchool Global has an exciting opportunity for an Executive Assistant to join the Victoria team, this is a full time, permanent position and will be responsible for providing executive support to the Regional Principal for VIC/TAS. This position can be based at any of the Victoria Campuses.
The purpose of this role will be to provide high-level operational, strategic, and administrative support to the Regional Principal across all facets of their role, including executive assistance, office coordination, and project support. This position plays a vital role in enabling effective leadership while upholding and exemplifying the School’s Ethos and Values in all interactions and responsibilities.
Responsibilities are (but not limited to):
* Provide proactive, high-level support to the Regional Principal in managing day-to-day responsibilities, ensuring seamless execution of their role.
* Manage the Regional Principal’s calendar, including scheduling meetings, coordinating attendees, and handling matters on their behalf when appropriate.
* Coordinate all travel arrangements as required, ensuring accurate and timely bookings for transport and accommodation.
* Oversee inbox management by actioning relevant requests, drafting responses where appropriate, and flagging priority communications.
* Accurately record minutes for key meetings, capturing actions, decisions, and follow-ups, and ensure timely distribution to relevant stakeholders.
* Perform a range of executive administrative duties, including drafting and formatting correspondence, reports, and other documentation.
Experience required:
* Proven ability to establish and maintain strong working relationships with both internal stakeholders and external service providers.
* Demonstrated excellence in administrative coordination and organisational efficiency.
* Strong interpersonal skills with the ability to communicate clearly, professionally, and respectfully across all levels of the organisation.
* Capable of managing own workload and supporting others in a professional, solutions-focused manner.
* Advanced proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, etc.).
* Confident with database systems and managing data accurately and securely.
* Proficient in using Zoom for scheduling, hosting, and managing virtual meetings and webinars.
* Sound general IT knowledge, with the ability to troubleshoot and provide basic support for devices such as computers, phones, and printers.
* Previous experience in an Executive Assistant or senior administrative role with a strong customer service focus.
* Experience working in the education sector or with education leadership teams is highly regarded.
Why You'll Love Working with Us:
* Enjoy hybrid working arrangements
* Free parking
* Access ongoing training and development as you desire.
* Join a highly collaborative and supportive national and global team.
Our School has a clear vision, and our values are the heart of everything we do. Our culture is supportive and dynamic, and our success is enabled by an engaging, passionate team approach.
* OneSchool Global - Berwick Campus VIC AUS, 30 Starling Rd, Officer, Victoria, Australia
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