Overview
Be a part of a growing emergency response, medical, and training organisation. Fun positive team environment - close knit, welcoming and inclusive. Play a pivotal role in ensuring the smooth operation of site mobilisation.
- Experience Mobilisation Coordinator role with expertise in mobilisation and planning.
The position is based at our head office located in Naval Base 6165.
About the Role
As a Mobilisation Coordinator, you will play a pivotal role in ensuring the smooth and efficient operation of site mobilisation and administrative processes.
- Coordinating the onboarding and mobilisation of site teams to various worksites, adhering to strict timelines and ensuring efficiency.
- Gaining a comprehensive understanding of the specific operational requirements of each worksite.
- Facilitating seamless communication between work sites and our staff through phone, text messages, and email correspondence.
- Preparing, managing, and maintaining all necessary documentation to facilitate seamless site entry for teams.
- Organising flights, travel, and accommodation to ensure personnel are mobilised according to the roster.
- Managing leave requests and maintaining accurate and up-to-date rosters and schedules.
- Ensuring all personnel meet site-specific requirements, including qualifications, medical clearances, and inductions.
- Submitting site entry documentation to clients in compliance with their procedures and systems.
- In conjunction with HR, onboard and appropriately mobilise qualified employees for allocated projects ensuring they meet project-specific requirements.
- Lead the seamless mobilisation of personnel to allocated sites, ensuring alignment with project timelines and operational needs.
- Utilise training, checklist, mobilisation, and planning software such as ERMS, SuccessFactors, My Pass, and INX to streamline processes, manage personnel data, and track qualifications (as required).
- Establish and maintain clear lines of communication with site supervisors, employees, and other stakeholders. Regularly update them on project requirements, schedule changes, and any relevant information.
- Develop and maintain a robust organisational system to efficiently manage mobilisation requirements. This includes tracking employee qualifications, coordinating travel arrangements, managing timesheets, site access requirements and tracking and checking purchase orders and invoices.
- Provide reporting (weekly, monthly, or as requested) to management.
Required Skills and Qualifications
To be successful in this role, you should possess:
- A minimum of 3 years’ experience in a similar mobilisation or administration role.
- Proficiency in using ERMS and INX systems (highly advantageous).
- Excellent written and verbal communication skills.
- A strong understanding of customer service principles, ensuring satisfaction for clients and team members alike.
- Advanced skills in Microsoft Office, particularly Excel and Outlook.
- Exceptional organisational abilities and attention to detail.
- A proactive personality and the ability effectively manage multiple projects
- Excellent people management skills are a must.
Note: Emphasis on keeping formatting accessible.
Parabellum International is an equal chance employer. We encourage applicants from diverse backgrounds including veterans, military and defence to apply.
At Parabellum International, our core values of transparency, agility, family, making a difference, and going above and beyond are at the forefront of everything we do.
If you share these values and are ready to advance your career with a company that invests in your growth and success, we want to hear from you.
If you are ready to take on a challenging and rewarding role with a forward-thinking organisation, we would love to hear from you! Click “Apply Now” or email us at with your CV.
Join us in making a difference at Parabellum International!
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📌 Mobilisation Coordinator
🏢 Parabellum International
📍 City of Kwinana