* Full time, fixed term opportunity until December 2026
* Exciting secondment opportunity to be an executive assistant within the School of Medical Sciences
* Base Salary starting at $103, % superannuation
About the opportunity
The School of Medical Sciences is recognised as one of the leading centres for medical science education in the world. With over 100 years of excellence in education, we are proud to be training the next generation of medical scientists who will be leading members of the medical research community with an innovative integrated curriculum. Our team of researchers lead key internationally competitive research from molecules to medicines, from patient to policy across a range of therapeutic areas.
The Executive Assistant and Project Officer provides a full suite of high-level executive support services to the Head of School, ensuring the day-to-day operations of the office are managed in a highly efficient and effective manner. As the first point of contact for the Head of School, the role requires strong administrative capability, exceptional organisation, professionalism, tact and diplomacy.
A key focus of the role is the ability to triage, manage and prioritise matters brought to the Head of School, ensuring effective communication, timely response and smooth coordination across a wide network of internal and external stakeholders. the role also supports small project activities, coordinating project documentation, deadlines and deliverables, and contributes to the operational effectiveness of the wider school administration.
Your key responsibilities will be to:
* provide broad, high level professional executive support to the Head of School and manage daily office operations and administrative activity
* provide diary management for the Head of School
* provide professional executive support and administration services with highly proficient coordination and execution of tasks
* draft and review correspondence and ensure meeting papers are collated and available in good time, with appropriate logistical arrangements
* develop and maintain relationships with senior administrators, heads of school and academic staff, escalating issues where required
* develop and maintain relationships with external stakeholders, ensuring confidentiality and quality of communication
* provide project officer support for school projects, including gathering and preparing project data, analysis and reporting
* undertake ad-hoc projects and activities relevant to the role as required.
About you
* excellent time and workload management skills, with the ability to prioritise effectively, manage multiple tasks and meet deadlines
* excellent administrative, problem solving and analytical skills, with an understanding of project life cycles, documentation and monitoring
* excellent verbal and written communication skills, with experience handling a wide range of enquiries and providing excellent customer service.
* ability to work both independently and as part of a team, demonstrating initiative and sound judgement
* strong negotiation, relationship-building and influencing skills
* advanced computer skills, including strong Microsoft Office capability and extensive diary management experience
* tertiary qualifications in a relevant field, or an equivalent combination of training and experience
Sponsorship / work rights for Australia
Work Rights: you must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.
Pre-employment checks
Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.
EEO statement
At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.
How to apply
Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.
For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.
For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Ajaypal Singh, Recruitment Operations by email to
The University of Sydney
The University reserves the right not to proceed with any appointment.
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Applications Close
Thursday 18 December :59 PM