Executive Assistant - Tasmanian Community Paediatric Service (527594)
* Australia, Tas
About Tasmania Government
About the Tasmanian State Service
The Tasmanian State Service (TSS)is the largest employer in Tasmania, with over 28,000 employees providing services to the Tasmanian community at all levels, and within more than...
The Tasmanian Community Paediatric service (TCPS) comprises of an amazing, dedicated multidisciplinary team of paediatricians, allied health professional and clinical nurse consultants who are well supported by the administrative team, comprising of the Customer Service Officer, an Executive Assistant and an Executive and Project Support Officer. There are 20 Kids Care Clinics (KCCs) statewide in outreach settings. The TCPS team work closely with strategic partners in the community to triage referrals in timely manner and place-based appointments to achieve improved outcomes for children and their families.
The Role:
The primary role of the Executive assistant (EA) is to support the head of the Tasmanian Community Paediatric Service in managing the administrative tasks. These will include but not be limited to, keeping records of leave requests of the team, arranging various meetings and taking minutes of the scheduled meetings, maintaining and sharing the clinical footprint calendar and arranging travel and accommodation needs of the staff undertaking statewide clinics. The EA will also be responsible for contacting appropriate personnel from facilities for any office management needs. The EA will work collaboratively with the TCPS team to ensure the administrative functions of the office run smoothly and support the Customer Service Officer with their role.
You will need:
* Demonstrated high level administrative skills, together with broad experience in contemporary office management practices.
* Demonstrated ability to utilise hospital information systems and software applications, to create and maintain databases, prepare correspondence and generate reports.
* Proven ability to plan, set daily work priorities and work effectively and efficiently both individually and as a member of a team to meet deadlines and achieve set objectives.
Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.
Details of appointment:
Fixed term, full time, day worker position, working 76 hours per fortnight, commencing as soon as possible for a period of up to six months.
*notwithstanding hours to be negotiated with the successful applicant.
Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.
Salary: $73,811 to $79,779 per annum. Our Employer 11.5% superannuation contribution is on top of this amount.
* Salary range is in accordance with Public Sector Unions Wages Agreement 2022
You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.
Benefits available to eligible candidates:
* Professional development and accelerated pathways.
* A range of leave entitlements, including study leave and Professional Development Support.
* Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $13.95 per week per person, or $25.95 for a family.
More information about our Employee Benefits can be found here
Note: - Please refer to the Application Guide for more information of pre-employment check.
Download the Statement of Duties and any Associated Documents
We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.
Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.
You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.
*Applications from Recruitment agencies will not be accepted for this role
For more information:
Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.
What it is like working at the Department of Health?
Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!
Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.
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