Join a fast-growing HVAC company and play a key role in keeping our operations running smoothly.
Celik Group is a Melbourne-based air conditioning and mechanical services company working across residential and commercial projects. We're expanding and looking for a reliable, organised, and proactive Administration Officer to support our team.
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About the Role
You will be responsible for day-to-day administration across our service and installation departments, ensuring smooth workflow and excellent customer support. Tasks include:
* Scheduling jobs and coordinating technician diaries
* Handling customer enquiries and service bookings
* Preparing quotes, invoices, purchase orders, and job documentation
* Managing files, compliance documents, and project records
* Liaising with suppliers, builders, and internal teams
* Assisting with timesheets, basic accounts tasks, and general office duties
This role suits someone who enjoys variety, values organisation, and can keep a busy office on track.
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About You
We're looking for someone who is:
* Experienced in administration (HVAC, trades, or construction preferred but not essential)
* Confident with invoicing, quoting, and job management software
* Highly organised with strong attention to detail
* A great communicator — both internally and with customers
* Able to work independently and solve problems proactively
* Comfortable juggling multiple tasks in a fast-paced environment
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Why Join Us?
* Competitive salary based on experience
* Supportive leadership and a down-to-earth team
* Opportunities to grow with a company that's expanding
* Stable, long-term role with genuine responsibility