Admin Clerk / Receptionist
West Perth, WA
Reach Beyond with CHC Helicopters (Australia)
At CHC Helicopters Australia, we deliver safe, reliable, and world-class helicopter services across the offshore energy sector, emergency medical services, and search and rescue.
For more than 75 years, CHC has been trusted to deliver aviation solutions in some of the most remote and challenging environments across the globe. Our dedication to safety, innovation, and operational excellence underpins the critical services we provide to our customers and the communities we serve.
Our people make the difference. With a strong commitment to safety, teamwork, and professionalism, we help our customers and colleagues reach beyond what they thought possible.
All you have to do is get on board.
Role Summary
We have an opportunity for an energetic and professional Admin Clerk / Receptionist to join our team at our West Perth office in a permanent full-time role.
As the first point of contact for our business, you will be the friendly face and voice of CHC - creating a positive impression for every visitor, caller, and colleague. This role is perfect for someone who thrives in a dynamic environment and enjoys delivering exceptional customer service while managing a variety of administrative tasks that keep our office running smoothly.
Key Responsibilities
* Adhere to CHC Health, Safety, Environment & Quality Policy and all other company policies.
* Maintain a high level of communication internally and externally to uphold professionalism as the first point of contact.
* Answer all calls courteously and promptly, redirect to the appropriate person, or take clear, concise messages with return contact details.
* Maintain up-to-date company telephone lists and liaise with bases to ensure accuracy.
* Manage and maintain the switchboard, including reporting faults and requesting program changes.
* Collect, record, and distribute all incoming mail; maintain daily records of outgoing mail.
* Ensure confidentiality of all sensitive company or personal information passing through reception.
* Manage local couriers, interstate and overseas airbag shipments.
* Welcome and administer all visitors to CHC, including issuing passes, providing briefings, and notifying hosts.
* Manage stock control and ordering of all stationery products required for smooth office operations.
* Maintain photocopiers and toner stock.
* Oversee housekeeping of kitchen areas and boardrooms, ensuring cleanliness and adequate stock of consumables.
* Maintain an up-to-date reception manual and supplier details.
* Keep office notice boards current with relevant information.
* Organise morning teas, lunches, and other functions as required in a cost-effective manner.
* Assist with boardroom bookings and liaise with Building Management for general office maintenance.
* Manage spare car bay bookings and ensure one bay is always available for visitors.
* Assist with travel bookings and uniform ordering.
* Perform any other duties necessary to maintain a highly proficient and welcoming reception environment.
Qualifications, Skills & Attributes
* Excellent written and verbal communication skills.
* Team player with exceptional interpersonal and organisational skills.
* Ability to work independently with minimal supervision.
* Proficient in Microsoft Office suite.
* Strong multitasking ability and time management skills.
Eligibility
Applicants must have the legal right to work in Australia and meet any clearance requirements relevant to the role.
Diversity & Inclusion
At CHC, we celebrate diversity and welcome applications from Aboriginal and Torres Strait Islander peoples, people of all genders, the LGBTI+ community, mature-aged workers, people with disability, and people from culturally and linguistically diverse backgrounds.
Recruitment Process
We may commence interviews or close applications prior to the advertised closing date if suitable candidates are identified. We therefore encourage applicants to apply as early as possible.
We reserve the right to contact only shortlisted candidates.