The Civil Aviation Safety Authority (CASA) conducts safety regulation of civil air operations in Australia, Australian civil airspace and the operation of Australian aircraft overseas. The Communications Branch is responsible for CASA's communication activities. This includes broad public and industry consultation and communication strategies, media engagement, website and intranet management, social media channels, safety promotion activities, graphic design, video production, sponsorships and event management, and manages the Stakeholder Engagement Division financial reporting requirements.
The Finance and Business Coordinator will need to work independently and closely with Section Manager Community Partnerships and Team Leader Events and Partnerships to support the financial requirements of the Stakeholder Engagement Division. You will be responsible for coordinating and working with staff to provide responses to Stakeholder Engagement Division financial objectives and ensure decisions align with CASA's governance.
Reporting to Team Leader, Events and Partnerships, the Finance and Business Coordinator is responsible following deliverables, which represents an ongoing body of work:
Prepares, coordinates and reviews annual budget and forecasting submissions for multiple sections and cost centres.
Manages financial reporting requirements including monthly cost centre analysis, accruals, correction journals and procurements for multiple sections and cost centres within Stakeholder Engagement Division.
Provides support and advice to Stakeholder Engagement division management and other team members on financial reporting, budgeting and contract requirements.
Ensures procurement and purchasing requirements align and comply with financial policies and procedures.
Conducts analysis and reporting to management on employee and supplier expenditure against budget allocations.
Supports the business requirements of CASA's safety promotion sponsorship, scholarship and events program within the Community Partnerships section and Communications branch including mailbox management, recruitment, record keeping, and assisting the division as required.
Provides coaching, mentoring and informal supervision to others in the team performing similar or related roles.
Maintains strong working relationships with business areas such as Budgeting and Planning, Contracts and Procurement, Recruitment and Workforce Planning as required on financial and staffing matters.
Promote workplace safety, equity and diversity and participative management and environmental management practices in the workplace and act in accordance with the CASA values and behaviours.
Our ideal candidate must demonstrate the following requirements:
* Demonstrated knowledge and experience in coordinating and preparing budgets, monitoring budget expenditures and procurement activities.
* Demonstrated experience in financial analysis, monitoring and tracking.
* Demonstrated experience in a fast-paced and customer focused administration, finance or communications environment.
* Strong written and oral communication skills, including a demonstrated capacity in liaising, managing and working professionally with a diverse range of people.
* Strong stakeholder engagement skills including the ability to build effective relationships with stakeholders and colleagues through consultation and collaboration.
* Excellent organisational and time management skills with the ability to adapt and manage multiple tasks with changing and competing priorities, whilst maintaining a high level of attention to detail.
* High level skills using MS Office application suite, including demonstrated proficiency in Microsoft Excel, and TechOne (or other financial management tool).
The following ideal candidate requirements are desirable:
* Experience within a financial department or institute. Supervisory or management experience in this area would be highly regarded.
* Experience within an aviation or public sector environment.
* Experience and knowledge of financial policies, practices and procedures in a government setting.
You must also have the:
* Ability to engage with Aboriginal and Torres Strait Islander employees in a sensitive, respectful and equitable manner.
* Ability to promote workplace safety, equity and diversity, and act in accordance with the CASA Values and Behaviours.
Eligibility requirements
* At minimum, prospective CASA employees must undergo pre-employment screening. You must be willing to provide required information to successfully undergo a police record check.
* Must be an Australian citizen.
Employment with CASA is subject to conditions prescribed within the Civil Aviation Act 1988. The following eligibility requirements apply to this position:
Affirmative Measures
This vacancy is being advertised concurrently under a general and an affirmative measure recruitment process.
Affirmative measures is only available to Aboriginal and/or Torres Strait people or people living with a disability, evidence will be requested if your application progresses under an affirmative measures process.
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