Allocations Officer
Central Allocations Unit
Casual
HS1 $ per hour
About Grampians Health
Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe, sustainable, healthcare tailored to changing workforce and community needs, for the long term.
This partnership follows years of strong collaboration and close partnerships between the four health services. Together, we will deliver better healthcare, enhance services and advance careers, closer to home, now and into the future.
A career with Grampians Health means you are connected and are part of a team providing quality healthcare to rural and regional communities. Our communities are diverse, as is our workforce, with expert clinical staff from across the world choosing to live and work in our beautiful region.
Grampians Health provides acute, maternity, mental health, allied health, aged care, administration and support services. This means your career will be as diverse and rewarding as you strive to be.
About the role
The Central Allocations Unit (CAU) has a vacancy for a casual Allocations Officer. The successful candidate will have the flexibility to work from home or on site. Initial training for the role will be completed on site.
The successful applicant will be part of a small supportive team and be required to cover departmental leave requirements. Shift times will be - or – weekdays and – or – weekends.
Your duties will include administrative and clerical responsibilities to ensure all staffing deficits across the organisation are replaced with supplementary staff. This role is integral to the smooth functioning of Grampians Health Ballarat as you will be a main point of contact for the Central Allocations Unit and responsible for filling staff deficits.
Your communication and interpersonal skills will be of the highest standard, including the ability to identify and problem solve constructively. High level computer skills are essential for this role, with particular emphasis on your ability to multi task and work in a fast pace environment.
You will be required to provide 2 referees that are direct managers / supervisors (including your current manager).
Key Responsibilities
1. Filling a variety of staffing deficits across the organisation
2. Ability to identify and problem solve constructively
3. Regular communication with key stakeholders and the Central Allocations Unit Team
4. Ad hoc administration / clerical requirements
5. Ability to work effectively autonomously with minimal supervision
6. Maintaining privacy and confidentiality
Skills and experience
7. Previous experience in an allocations or help desk environment is desirable but not essential
8. Excellent communication and interpersonal skills
9. Experience using computers / software programs.
10. Ability to multi task and work in a fast pace environment by effectively managing one’s time and resources to ensure that work is completed efficiently.
11. Ability to maintain stable performance under pressure / handling stress in a manner that is acceptable to others and to the organisation.
12. Demonstrated organisational, planning and prioritising skills
13. Demonstrated ability to work as an effective team member and maintain good working relationships
Grampians Health Culture & Benefit
At Grampians Health, we recognise our staff are our greatest asset. We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.
14. Paid orientation
15. Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
16. Access to discounted health club membership
17. Staff rewards and recognition programs
How to apply
Click APPLY or contact Andrea Phillips on 5320 8698 for a confidential discussion.
All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check.
All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.
Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people.
Grampians Health is committed to providing a diverse and inclusive workforce. We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.