Talent Acquisition Administrator - (2600007H)
Day to day tasks would involve:
* Coordinate and support the administrative requirements for all recruitment activities, ensuring smooth workflow and effective communication with TA Team.
* Point of contact for weekly internal job bulletins and manage all associated processes.
* Maintain and update the Applicant Tracking System (Taleo), ensuring candidate and job records are current and reliable.
* Assist TA team by preparing sourcing reports, maintaining candidate pipelines, and tracking progress for job requisitions.
* Request reference checks and document related communications between TA team members, managers, and candidates.
* Support the implementation of sourcing strategies by managing job postings, online advertisements, and other recruitment-related communications.
* Assist the team in monitoring applicant flow and pipeline movement.
* Ensure all candidate data, notes, and related documentation are on Taleo and the Recruitment SharePoint.
* Maintain Taleo, ensuring all required internal contacts are on the system.
* Be the point of contact for the Global Mobility team, advertising and managing all information required for Labour Market Testing.
* Collaborate with TA Consultants and team members to improve administrative processes and enhance recruitment operations.
* Manage ANZ TA Email inbox.
* Work with TA consultants to track agency spend.
* Serve as a resource for best practices in recruitment administration and system usage.
What we offer:
* Genuine Flexible Working Arrangements - Including work from home opportunities, provision for school term contracts, job sharing and part time employment.
* Option to purchase up to 4 weeks additional leave.
* Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning.
* Mentoring for your own development and the opportunity to mentor others.
* A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables.
* Professional Memberships.
* Salary Continuance Insurance (SCI).
* Mental Health and Wellbeing Programs.
* Service Recognition Awards.
* Employee Assistance Program.
Qualifications
* Relevant qualification in Human Resources or a related discipline.
* Minimum of 2 years' experience in recruitment or HR administration or a similar support role.
* Excellent verbal and written communication skills, with the ability to interact professionally with candidates and stakeholders at all levels.
* Strong organisational and administrative skills, with a proven ability to manage competing priorities and high- volume workloads.
* Strong knowledge in using suite of tools and serves as a subject matter expert in talent data management and reporting.
* Exceptional attention to detail, ensuring accuracy and compliance across recruitment process and documentation.
* Ability to work effectively in a team environment.
Primary Location : Australia-Queensland-South Brisbane
Organization : BC-3097 HR Client Services-AU Australia
Employee Status : Regular
Job Level : Individual Contributor
Travel : No
Schedule : Full-time
Job Posting : Apr 9, 2026, 3:36:07 PM
Req ID: 2600007H
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans
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