Be part of a supportive team responsible for the smooth coordination of Enlistments and Appointments of Australian Defence Force candidates.
Details about the Client
ADF Careers is the largest workforce outsourcing solution in the southern hemisphere with over 80,000 applications received on average each year.
ADF Careers is on a mission to recruit the right people, in the right numbers, at the right time to support the Australian Defence Force to build, sustain and maximise Defence capability.
Our people are our greatest asset. We recognise and respect our people's need to work in ways that support their careers, families, and lifestyle. That's why we offer flexible working arrangements, learning pathways, additional leave entitlements and extensive corporate discounts across a variety of product and services. We want our people to be financially rewarded; to feel good and to go beyond what they thought possible at work.
Be you, and we'll be better together.
To find out more about our great employee benefits and what it's like to be part of the team, reach out to our friendly talent acquisition team.
Job Description
As the Enlistment Coordinator, you will manage and facilitate the enlistment process for ADF candidates, ensuring a smooth transition from selection to enlistment. You will focus on accuracy, compliance, and candidate care while working closely with recruitment teams and stakeholders to provide exceptional support and successfully onboard new ADF personnel.
You will:
* Manage candidates through the enlistment process, ensuring timely communication, proper documentation, and coordination of enlistment/appointment ceremonies according to service and training requirements.
* Engage proactively with candidates, providing regular updates on their enlistment journey and maintaining detailed records within the recruitment management system.
* Provide realistic timeframes for role opportunities based on candidates' job preferences, and present suitable open roles to minimize wait times and maximize target achievement.
* Drive candidates to enlistment efficiently, contributing to the goal of 100% achievement within 100 days.
* Coordinate all administrative requirements related to candidate enlistment, ensuring all necessary documents are received and returned for a successful enlistment/appointment.
* Collaborate with ADF stakeholders to manage administrative requirements, such as signing Letters of Offer, to facilitate successful enlistments.
* Maintain exceptional written and verbal communication, adapting style to suit each candidate's needs and ensuring clarity and meaningful interactions.
* Manage workload effectively, responding to competing priorities and achieving targets with accuracy and attention to detail.
* Improve processes proactively and implement solutions to enhance overall achievement and effectiveness of the enlistment process.
* Work collaboratively with internal and external stakeholders, maintaining positive relationships and ensuring exceptional service to the client (Commonwealth of Australia) while contributing to a national, remotely located team's "one team" mindset.
Candidate's Profile
If you have worked in a similar position or just looking for your next opportunity that will make an impact, we want to speak with you.
Your background will demonstrate:
* Ability to meticulously manage and review enlistment documentation and processes, ensuring accuracy, compliance with regulations, and completeness to facilitate a smooth enlistment experience.
* Strong verbal and written communication skills to effectively interact with candidates, recruitment teams, and other stakeholders, providing clear guidance, updates, and support throughout the enlistment process.
* Proficiency in coordinating multiple tasks, schedules, and timelines, ensuring that all aspects of the enlistment process are executed efficiently and within set deadlines.
* Tertiary qualification in Business, Human Resources or similar discipline, or equivalent demonstrated experience.
To apply for this position, you must be an Australian citizen and have the ability to maintain an Australian AGSVA security clearance.
How to apply
If eligible, please submit your resume; applications are open to all qualified Australian citizens regardless of their background, identity, experiences and beliefs.
If you need assistance during our recruitment process, please email our Talent Acquisition Specialist Gail Gleeson at or call for a confidential conversation.
To apply for this position, please submit your application online through our designated platform. The deadline for applications is 11:30 PM (AEST) on the 17th of September 2025.It's important to note that applications will be reviewed and processed as they are received.