School of Chemical Engineering, UQ Dow Centre – Faculty of EAIT GETCO2 Full-time (100%), fixed-term position for up to 12 months Base salary will be in the range $80,523.29 - $89,505.38 17% Superannuation (HEW Level 5) Based at our St Lucia Campus, Brisbane About This Opportunity We are seeking a motivated, organised and experienced Executive and Administrative Assistant to support our senior executives of the ARC Centre of Excellence for Green Electrochemical Transformation of Carbon Dioxide (GETCO2) and UQ Dow Centre for Sustainable Engineering Innovation, while also supporting the overall operations of the centres. The role involves liaising with a range of internal and external stakeholders. Key responsibilities will include: Coordinate travel arrangements, including trip planning, travel administration and post-travel reconciliation. Financial administration such as reimbursements, credit card reconciliation and raising requisitions in line with University financial policy and procedures. Assist with managing the electronic diary, scheduling meetings/activities and engagements. Contribute to the successful delivery of events through planning and logistical support, including hospitality requests/approvals and arrangements. Liaises with stakeholders to build and maintain relationships which support the operational objectives of the Centre. Works closely with a small operational team based at our UQ St Lucia campus. About UQ As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world. Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as: Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave 17% superannuation contributions 17.5% annual leave loading Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family UQ Study for Staff On campus childcare options Affordable parking (from just $6.15 a day) Salary packaging options About You Degree or diploma with substantial administrative and secretarial, executive or personal assistant experience. Demonstrated skills in providing a high level of customer service, including effective interpersonal and written communication skills. Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook). Effective organisational, time management and problem-solving skills. Experience working as a team member in a busy environment. Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge. Experience with supporting events. The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, education check, etc. Work Rights? You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment. Questions? For more information about this opportunity, please contact Dr Eloise Larsen via e.larsen@uq.edu.au. For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line. Want to Apply? We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload: Resume A cover letter summarising how your background aligns with the 'About You' section Our strength as an institution lies in our diverse colleagues. We are dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We are committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au. Other Information UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who do not meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role. Applications close on Wednesday, 18 June 2025 at 11.00pm AEST (R-52698). LI-DNI