Surgical Administrator Job Opportunity
About the Role
This part-time administrative position is available in a dynamic environment where you will play a key role in coordinating and delivering operational requirements for a Surgical Education and Training (SET) program. Your responsibilities will include ensuring the smooth administration of Trainee selection, hospital accreditation, Trainee assessments, and maintaining accurate college records for all surgical specialties.
Key Responsibilities
* You will be responsible for accurately entering and maintaining data in relevant databases and systems.
* Assist the Cardiothoracic Surgery Executive Officer with tasks including responding to emails, coordinating hospital inspections, organising travel, catering and reimbursement forms, and assisting with other projects and tasks as needed.
* Liaise with key stakeholders, including committees/boards, Trainees, Supervisors, and Hospital representatives.
* Draft and send professional communications, including emails and other formal correspondence.
Essential Skills and Experience
* Demonstrated experience in an administrative role within education, healthcare, or a professional training environment.
* Excellent written and verbal communication skills.
* Strong organisational skills and the ability to successfully complete multiple tasks and meet deadlines.
* Ability to use your initiative and identify solutions when issues arise.
* Adaptable to new tasks and processes, and able to learn systems quickly.
* High attention to detail, particularly in data entry and document management.
* Ability to work collaboratively in a team and independently when required.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience working with CRM systems.
* Keen interest in technology and the ability to quickly learn and adapt to new systems.
Benefits
* Flexible working arrangements allowing you to balance work and personal life.
* Access to professional development opportunities and a wellbeing app.
* Additional leave at the end of the year.
* Online learning portal with a wide range of courses.
* Employee Assistance Program providing support for various aspects of life.
Working at Our Organisation
We value our employees' health and wellbeing and encourage them to bring their whole selves to work. We are committed to creating a positive and inclusive work environment.