Position Objectives:
The HR & Payroll Administrator will provide a high-level administrative and operational support to the HR Manager and team across all human resources functions, with additional responsibility for assisting in the preparation and administration of fortnightly payroll.
This is a generalist role encompassing HR administration, recruitment support, training and development, workplace health and safety, and payroll coordination to ensure accurate, compliant, and timely people operations.
Key Duties and Responsibilities
Human Resources Administration
* Provide high-level administrative support to the HR Manager across all HR functions.
* Assist with recruitment and selection activities, including job advertising, interview coordination, reference checks, and employment documentation.
* Coordinate employee induction and onboarding processes to ensure a positive and compliant employee experience.
* Assist in evaluating onboarding and induction programs through feedback from new employees and stakeholders and support continuous improvement initiatives.
* Respond to internal and external HR enquiries, maintaining effective communication and information flow regarding HR policies and processes.
* Maintain accurate and up-to-date employee records, HR databases, and personnel files in accordance with privacy and record-keeping requirements.
* Assist with employee exits, including preparation of exit documentation, conducting or coordinating exit surveys, and collection of company property.
* Assist in the development, review, and implementation of HR policies, procedures, and guidelines.
* Prepare, coordinate, and distribute HR-related reports, correspondence, and employee documentation.
Payroll Administration
· Assist with the preparation and administration of fortnightly payroll, ensuring accuracy, timeliness, and compliance with relevant legislation and company policies.
· Support onboarding-related payroll processing, including setting up employee payroll records and maintaining accurate employee details within the payroll systems.
· Ensure employment contracts and employee data are consistent with payroll system requirements.
· Work closely with HR and relevant stakeholders to support accurate payment of employee salaries, particularly during commencement and the first pay cycle.
· Collect, verify, and enter payroll data including timesheets, leave, overtime, bonuses, allowances, reimbursements, and payroll deductions.
· Assist with the management of employee leave, public holidays, and related payroll calculations through payroll and reporting systems.
· Respond to employee payroll-related enquiries in a timely and professional manner.
· Assist with termination payroll processing, including calculation of final entitlements such as outstanding wages and unused leave, under guidance from senior staff or external payroll providers as required.
· Support compliance with taxation, superannuation, and other statutory payroll obligations, including preparation and submission of required filings and payments on time.
· Maintain accurate and complete payroll records and documentation and assist with payroll audits and reporting as required.
Coordination & Office Support
* Assist with preparation and distribution of internal newsletters and HR communications.
* Assist with the coordination of training sessions, workplace events, conferences, and company meetings.
* Maintain registers including training, plant, vehicles, and other company assets.
* Manage employee equipment allocation and records.
* Assist with organising and administering employee benefits programs.
* Coordinate marketing and promotional material orders as required.
* Liaise with suppliers and service providers to support office property maintenance and facilities management.
* Undertake ad hoc HR and administrative tasks as required by management.
Key Skills, Knowledge and Attributes
· years demonstrated experience in an Administration or Customer Service role
· Tertiary qualifications in Human Resources, Business Administration, or a related discipline (advantageous).
· Strong organisational skills with high attention to detail and accuracy.
· Proactive, self-motivated, and able to manage competing priorities under tight deadlines.
· Excellent interpersonal and stakeholder engagement skills.
· Strong written and verbal communication skills.
· Proficient in Microsoft Office Suite (Word, Excel).
· Proficient in Google Workspace (Google Drive, Gmail, Calendar).
· Experience using Dropbox or similar document management systems.
· Ability to quickly learn new systems, software, and processes.