ABOUT US
Established seven years ago by three directors with a shared vision, EPEC Group has grown into a thriving organisation of over 160 skilled and passionate employees. We've earned a strong reputation for delivering high‐quality, innovative end‐to‐end solutions that enable and accelerate Australia's energy transition.
As the only organisation in the Australian market offering complete HV Grid Connection services, EPEC Group manages every stage—from pre‐enquiry through to final connection. Our expertise spans market modelling, HV power engineering, registration, EPC for substations and BESS BoP, SCADA integration, Hardware‐in‐the‐Loop (HIL) testing, commissioning, and compliance.
Driven by creativity, technical excellence, and a culture of innovation, we're proud to be at the forefront of shaping a cleaner, smarter future for Australia.
ABOUT THE ROLE
We are seeking a proactive and highly organised Team Administrator to support the operational delivery of the Commissioning, SCADA and Field Services teams. Reporting to the General Manager – Projects, you will play a key role in enabling operational activities to be delivered safely, efficiently, and in line with project and portfolio requirements.
Key responsibilities include:
* Track small‐project tasks to support monthly claims and invoicing.
* Coordinate travel, accommodation, and administrative support for operational teams.
* Support onboarding process of new employees collaborating with Support Services to ensure IT access/systems and PPE is organised.
* Manage invoicing, timesheet reconciliation, and procurement activities.
* Obtain supplier quotes, raise purchase orders, and support equipment hire.
* Assist with equipment and asset management, including calibration registers and tracking.
* Organise collection and delivery of project equipment and materials.
* Prepare and edit documents using the Microsoft Office suite and maintain SharePoint files.
* Coordinate meetings, take minutes, manage vendor administration, and track action items.
* Support fleet maintenance, registration and insurance records, and insurance claims.
* Provide high‐level administrative support to project teams and contribute to a collaborative team environment.
ABOUT YOU
You are an organised, detail‐focused professional who thrives in a fast‐paced project environment. You enjoy supporting operational teams, building strong working relationships, and keeping projects moving through excellent coordination and communication.
* Bachelor's degree or diploma in Business or a related discipline.
* Minimum 1 year of relevant administrative or project support experience.
* Class C Driver Licence.
* Strong proficiency across the Microsoft Office suite.
* Excellent written and verbal communication skills, with well‐developed interpersonal abilities.
* Demonstrated understanding of, and commitment to, HSEQ principles.
* Construction White Card – desirable.
* Experience using Pronto or similar project execution software – desirable.
WHY US
This isn't just another job— it's your chance to join a team where people are the core asset. At EPEC, we value our employees because we know great people deliver great projects. You can expect:
* A culture that embraces out‐of‐the‐box thinking and creativity
* Opportunities to learn from some of the best technical minds in the industry
* A strong project pipeline that keeps things exciting and future‐focused
* Flexibility for real work‐life balance
* Ongoing professional development and career progression in a fast‐growing company
* Plus the perks: fully stocked snack bar, on‐site barista, social events, memberships, EAP, novated leasing and more
(No agency approaches, please. We do not accept unsolicited resumes or calls from recruitment agencies.)
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