Assistant Payroll Coordinator - Catholic Education Office
Position: Assistant Payroll Coordinator
Commencement Date: As soon as possible or as negotiated with the successful applicant
Employment Status: Full-time Continuing
Salary Range: $106,704 to $118,558 (pending experience) paid as per the Catholic Education Executive Salary Scale plus 12.75% superannuation
Applications Close: Sunday, 21 June 2026
About us
Catholic Education - Diocese of Rockhampton is a leading educational institution dedicated to providing quality education to students across Central Queensland. With a commitment to fostering a supportive and inclusive learning environment, we strive to empower our students to reach their full potential.
Our team of passionate educators and staff work collaboratively to deliver exceptional educational programs and support services to our students, ensuring they are well-equipped for success.
Your Role
An exciting role exists to join the team at Catholic Education Office in the position of Assistant Payroll Coordinator, for immediate commencement. This is a full-time continuing position, based in Rockhampton.
The role presents an opportunity to contribute to end-to-end payroll processing and reporting, ensuring accuracy and compliance across fortnightly, monthly, and annual payroll functions in a supportive and professional environment. This role involves partnering closely with the Payroll Coordinator to manage fortnightly payroll cycles, maintain system integrity, and provide expert guidance on employment conditions, remuneration and legislative requirements.
The position requires a detail-oriented and systems-focused professional with a strong understanding of payroll compliance, awards and industrial agreements, along with the ability to continuously improve processes, maintain data integrity and support evolving organisational needs.
The successful applicant will be a proactive and collaborative team member who ensures seamless payroll delivery, contributes to staff capability through training and support, and builds strong stakeholder relationships by providing accurate, clear and professional guidance.
Typical duties include, but are not limited to:
* Coordinate the successful completion of end-to-end payroll processing and reporting on a fortnightly basis, including preparation of wages for all staff, processing of bank transactions, management and remittance of STP fortnightly reporting, superannuation reporting and PAYG tax requirements.
* Complete end of financial year and end of month payroll processes.
* Assist in the development and management of systems to enhance and support the processing, receipt and acknowledgement of employment related documentation from kindergartens, schools, colleges and outside school hours care services while ensuring that all documents are in line with Awards, Industrial Agreements, NES and other statutory requirements.
* Provide accurate and concise advice to the Diocesan Director, CEO Leadership Team, School Principals and staff on matters relating to awards, agreements, legislative requirements and all other aspects of employment including remuneration, conditions of employment and leave entitlements.
* Ensure the accurate set up and completion of new employee payroll files for successful payment in the fortnightly pay cycle.
* In consultation with the Payroll Coordinator, manage the Chris21 database and system configuration to ensure accurate updates to the Chris21 database, to meet all legislative award and agreement changes.
* Demonstrate an understanding of, and a commitment to, the ethos of Catholic Education.
* Ability to work within a confidential environment.
* High level competency in end-to-end payroll processing, compliance and systems management.
* Industry experience in conducting complex payroll processes.
* Sound knowledge of Chris21 or similar payroll system.
* Demonstrated knowledge of Modern Awards, Industrial Agreements, and the National Employment Standards.
* Proficiency in all MS Office Programs.
* The ability to multi-task and work to task deadlines in a fast-paced environment.
* Effective relationship building and influencing skills.
* Exceptional interpersonal and communication skills, both written and oral.
* Ability to work well either individually or collaboratively as part of a team, and to accept direction and support.
* Ability to adapt and be flexible within a dynamic educational setting.
* Degree level qualifications in a relevant field and/or minimum of 5 years demonstrated equivalent industry or specialised professional experience in a relevant role.
What we offer
* Competitive salary range - $106,704 to $118,558 (pending experience) paid as per the Catholic Education Executive Salary Scale
* Superannuation contribution of 12.75%
* Access to long service leave after 7 years of continuous service (portability of Long Service Leave may also be applicable)
* Access to corporate health discounts with either Bupa or Westfund Health Insurance
* Access to Fitness Passport
* Excellent leave entitlements to suit various situations
* Induction, professional development and learning opportunities
* Modern facilities and resources
Mandatory Requirements
* A current valid Blue Card under the Working with Children (Risk Management and Screening) Act 2000 (WWC Act) and valid Suitability Notice is a requirement of the position.
* Ability to perform the physical requirements of the role in a safe manner.
* Applicants must read, understand and accept, as an explicit term of contract, the requirements of the Statement of Principles for employment in Catholic Schools.
* Upload a current resume and cover letter including contact details (phone and email) of three (3) professional referees.
* Please ensure files are in Microsoft Word (.doc, .docx), PDF (.pdf) or photo (.jpg, .jpeg, .png) file formats.
Further information
* For a confidential conversation please contact Gary Cooper, Employee Support Services Manager on 07 4994 8000.
* Applications during the shortlisting phase will be kept confidential.
Catholic Education is committed to best practice in student protection policies and procedures and is an equal opportunity employer. Aboriginal and/or Torres Strait Islander people are encouraged to apply.
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