Job Title
The Group Payroll Officer role is a key position responsible for ensuring payroll and finance functions are performed efficiently and effectively.
Key Responsibilities
1. Payroll Maintenance:
* Process payroll-related information for new employees, including personal particulars, taxation, pay rate terms, bank accounts, superannuation, and general ledger costing.
* Process employee terminations and associated termination payments.
* Process amendments to employee payroll details.
* Maintain employee payroll files.
* Routine maintenance and configuration of the payroll system.
2. Fortnightly Payroll Processing:
* Compile and review employee time sheet summaries from each club and prepare for processing.
* Process employee time sheets.
* Process leave hours.
* Process ad-hoc payroll transactions, such as manual adjustments, sales commissions, and termination payments.
* Prepare, review, and distribute standard fortnightly payroll reports.
* Transmit the payroll file to the bank for payment.
* Create and distribute employee pay advices to each club.
3. Month End Payroll Procedures:
* Prepare, review, and distribute standard monthly payroll reports.
* Prepare month end journals for salaries and wages paid and accrued and leave provisions.
4. Year End Payroll Procedures:
* Perform the annual payroll reconciliation.
* Prepare and distribute employee payment summaries.
5. Regulatory Compliance and Reporting:
* Process employee superannuation choice details.
* Perform fortnightly superannuation payroll reconciliation.
* Prepare monthly superannuation payroll reports.
* Remit monthly superannuation payments and superannuation fund data interfaces.
6. Payroll Tax:
* Prepare monthly payroll tax returns.
* Perform annual payroll tax reconciliations.
* Prepare and submit monthly returns.
* Prepare and submit annual reconciliations.
* Provide information for annual insurance renewals.
* Provide assistance in regard to employee compensation claims.
7. Other Regulatory Bodies:
* Provide information, as required to government and other regulatory authorities.
* Process payroll-related requirements from regulatory authorities.
* Process and remit PAYG tax liability.
8. Finance and Other Responsibilities:
* Maintain purchase ordering system.
* Process accounts payable invoices.
* Process cheque runs and distribution of payments to suppliers.
* Perform supplier statement reconciliations.
* Process daily revenue journals into the general ledger.
* Custodianship and distribution of bulk purchased supplies.
9. Performance Indicators:
* Appearance: Wear and maintain appropriate dress; good personal hygiene.
* Attendance: Arrive for work on time, take scheduled breaks on time.
* Attention to Detail: All work must be completed, leaving no tasks unfinished.
* Financial: Achieve and maintain budgetary parameters, KPIs, and cost control.
* Communication: Effectively communicate with members, co-workers, and management.
* Dependability: Complete tasks with minimal follow-up.
* Equipment Use: Properly use and maintain all equipment; report repairs needed.
* Initiative: Show initiative and flexibility in improving performance.
* Job Knowledge: Demonstrate full understanding of job requirements.
* Occupational Health and Safety: Commit to health, safety, and environment; report risks proactively.
* Organisational skills: Perform tasks in an organized manner.
* Planning: Manage time effectively.
* Quality: Maintain high performance and reliability.
* Quantity: Complete all expected work.
* Teamwork: Work well with co-workers on tasks.
* Timeliness: Complete duties within time frames.
Qualifications, Skills & Experience
Experience:
* Payroll processing and award interpretation.
* Exposure to Human Resource management.
* Financial record keeping.
* Proficiency with spreadsheets and databases.
Qualification:
The minimum qualification includes successful completion of matriculation or school equivalent and relevant tertiary qualifications in a Finance or related field.
Skills:
* Close attention to detail.
* Strong computer literacy, especially with respect to:
o Experience with Employment Hero is advantageous.
o Microsoft Office, especially Excel, Word, and Access.
o MYOB accounting software.
* Ability to perform detailed work without losing sight of overall goals.
* Ability to learn quickly and adapt to systems.
* Ability to work in a team environment.
* High confidentiality awareness and sensitivity.