A great opportunity is now available for an experienced Personal Assistant to support the
Operations Director and Director of Nursing for Monash Medical Centre (MMC) & Operations Manager Emergency and Intensive Care (MMC)
About the Role
In this full-time, permanent role based at Monash Medical Centre you will provide high-level administrative and organisational support to the Operations Director and Director of Nursing for MMC and Operations Manager Emergency and Intensive Care.
You will work closely with both leaders to coordinate day-to-day operations, assist with managing priorities across MMC site, prepare documentation and reports, and support communication between internal and external stakeholders.
The Personal Assistant plays an integral role in managing the service and ensuring its smooth and efficient day-to-day operation while also contributing to efficient, patient-centered service delivery.
Responsibilities may include:
* Preparing executive level presentations, reports and documents.
* Coordination of feedback and responses.
* Extensive Diary Management
* Coordinating meetings including venue bookings, preparing agendas and minutes.
* Drafting communications, completion of projects and maintaining data as required
* Providing efficient and effective administrative support and office management.
* Participating in Zone Warden roster
* Collaborating with the MMC Site Liaison role
About You
You are an experienced PA who demonstrates a flexible, can-do attitude and strong organisational, communication, and time management skills. Your proactive approach and ability to 'think on your feet' when responding to changing demands will serve you well in a dynamic environment.
You will also demonstrate:
* Previous experience working as an Executive, Personal or administrative assistant at Executive level
* Extensive administrative experience in a healthcare setting is highly desirable but similar experience in other industries will be considered.
* Advanced knowledge in computer software applications (M365, Outlook, Word, Excel, PowerPoint)
* Excellent customer service skills and a high standard of both written and verbal communication skills
* The ability to use initiative and perform tasks independently and be able to work effectively and harmoniously as part of a team.
* Good organisational skills and be comfortable prioritising and meeting multiple demands.
* Excellent interpersonal and communication skills
* Good working knowledge of hospital administrative processes and hospital systems (UKG, Oracle, BEIMS, Riskman, E-Hub) is desirable
In Return
Ours is a connected team with strong shared values and an unwavering commitment to excellence.
In this role you will work with a highly professional team in a supportive and collaborative environment where you can make a real contribution to the efficient and smooth running of the Program.
All our full-time employees have the opportunity to accrue a day off every four weeks. In addition, you will have access to benefits including salary packaging to increase your take-home pay, access to on site subsidised staff car parking and gym, uniform and a comprehensive Employee Assistance Program (EAP).
There is no better time to join us and here's just a few reasons why:
* Access to Monash Health in-house learning portals to further expand your clinical skills and knowledge base
* Avenues to further develop your leadership and project management skills
* Mentorship and career guidance
* Support to attend relevant forums and conferences
* A supportive learning environment, should you wish to undertake postgraduate studies
For a confidential discussion and to explore the opportunity further, please call
Shane Seneviratne- People & Engagement on
Position description can be found below.
#6898 Position Description Personal Assistant