Office operations specialist

Job Title: Office Operations Specialist


Job Description

The Office Operations Specialist will oversee the daily operations of office facilities, ensuring a seamless and efficient work environment.

* Key Responsibilities:

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o Coordinate office maintenance and repairs, ensuring timely delivery and quality standards.
o Manage vendor relationships, including contract negotiation and performance reviews.
o Develop and implement preventative maintenance schedules for all facilities assets.
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o Implement and monitor Occupational Health & Safety policies across all office locations.
o Conduct routine safety inspections, risk assessments, and incident investigations.
o Ensure full compliance with local occupational health and safety legislation.
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o Support sustainability initiatives, including recycling programs and energy-saving measures.
o Oversee day-to-day operations, including cleaning, waste management, and utilities.
o Monitor and maintain workspace hygiene and presentation standards.
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o Collaborate with internal stakeholders to ensure facilities meet operational and employee experience needs.
o Prepare and present reports on facilities performance and issues.
o Use data-driven insights to recommend improvements in space planning and cost efficiency.
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o Act as a local ambassador for global ESG and sustainability goals within the facilities domain.
o Integrate and implement global Facilities and Health & Safety standards, policies, and procedures.

Strong organisational and multitasking skills are essential for this role. Proven experience in a professional services office environment is also necessary. Additional requirements include excellent communication skills, knowledge of mechanical, electrical, and plumbing systems, accounting and finance principles, and landlord liaison. A Certified Facility Manager credential or equivalent is preferred.

Benefits

This role involves working collaboratively with various stakeholders to ensure facilities meet operational and employee experience needs.

Others

Australian OH&S certification is highly valued.