Integrity Staffing - Board & Executive Support officer
Responsibilities
* Coordinates Board and Board Committee governance (including policies), meeting agendas, papers and related processes in accordance with the Rottnest Island Authority Act and Board Governance Policies.
* Arranges meetings, functions and activities including coordination of presentations, organising venues and catering arrangements as needed.
* Attends Board and Committee meetings to ensure appropriate records of meetings are recorded.
* Supports and advises other officers undertaking a Board Officer role.
* Identifies and addresses issues relevant to the business of the Board and with the Executive Director as appropriate.
* Drafts and provides out of session updates to the Board on matters of a critical or urgent nature as directed by the Executive Director.
* Undertakes data gathering, analysis and provision of reports as required to the Board and Corporate Executive.
* Disseminates the outcomes of the Board decision-making in both written and oral formats to various stakeholders.
* Undertakes administration and liaison for Board matters including events, Island familiarisations, remunerations, declarations of interest, correspondence, record keeping and appointment processes.
* Ensures and provides effective stakeholder management and support.
Executive Support
* Together with the Ministerial & Legislation Officer, provides comprehensive executive and confidential secretarial support and assistance to the Executive Director (ED) including producing correspondence, reports, and complex documents to a high standard of accuracy and presentation.
* Receives and screens visitors and telephone calls and redirects to other staff as appropriate.
* Arranges and maintains a schedule of appointments, meetings and other commitments for the ED to enable efficient time management.
* Compiles and collates files, papers and other information to brief the ED on issues or to prepare for meetings.
* Manages and prioritises all incoming and outgoing correspondence, including coordinating and managing the ED inbox, and redirects to appropriate staff for action; draws the ED's attention to urgent and important items; and acts as appropriate to facilitate management of the workflow through the office.
* Undertakes research, compiles and summarises information and prepares reports and draft correspondence.
* Coordinates and arranges travel and accommodation requirements and prepares detailed itineraries for the ED, Chairman and agency staff.
* Provides support and assistance to the Ministerial & Legislation Officer and provides coverage of this position in the absence of the incumbent.
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