Job Category: Administration & Office Support,PA, EA & Secretarial
Bright & Duggan Group is built on the principles of United, Trusted, Accountable, and Visionary. These values serve as the foundation for our team and guide our approach to work and interactions with clients and colleagues. We expect all employees to consistently promote and uphold these values.
As Bright & Duggan team members, our employees act as ambassadors for the whole group. Our diverse portfolio comprises of four main pillars: strata management, integrated resort management, building and facilities management and asset management. To foster growth and extend our service offerings and reach, we expect our employees to actively promote all brands and products associated with Bright & Duggan.
Job Description
Are you a proactive and highly organised professional seeking an exciting opportunity to contribute to a leading strata management company? Bright & Duggan Group is looking for a dynamic Junior Personal Assistant to join our team full-time at our Crows Nest office.
If you are ready to take ownership of this role, act as a proactive support for our leadership team, and embrace the opportunity to work within a vibrant and innovative environment, we'd love to hear from you.
About the role:
* Monthly reporting and administrative report management.
* Draft external communications.
* Manages complex and changing diaries, including scheduling, negotiating appointments and meetings and organising associated and supporting documentation.
* Preparation of meeting minutes and agendas.
* Provide updates to the wider teams.
* Maintain a high level of confidentiality across all areas.
* Provides high-level executive, operational and administrative support.
* Coordinates requests for information from internal and external stakeholders and provides a professional first point of contact for all enquiries.
* Coordinates effective meetings by organising and collating meeting agendas, providing confidential minute taking and distribution and coordinating follow up actions. This includes room bookings and equipment set up such as teleconferencing, data projector and refreshments.
* Maintains systems for recording and storing information.
* Prepares correspondence and prepare briefing packs, reports and papers.
About You:
* Ability to provide high-level executive, operational, and administrative support
* Strong coordination skills to handle requests from internal and external stakeholders
* Professional communication skills for being the first point of contact for enquiries
* Competence in managing travel arrangements
* Capability to organise and coordinate effective meetings, including preparing agendas, taking confidential minutes, and following up on actions
* Proficiency in using systems for recording and storing information
* Minimum educational qualification of HSC completion
* Experience in administrative roles, ideally at least 2 years in an Executive Coordinator position
* Alignment with team values such as being united, trusted, accountable, and visionary
* Hybrid/Flexible Working options
* Excellent working environment – we are known for our flexible and inclusive working environment.
* On going education and learning both internally and externally
* Employee Assistance Programs – we look after YOU.
* Salary Sacrifice Novated lease options.
* First Aid & Mental Health First Aid Officers on site to support YOU
* Wellness Leave
* Lucrative employee referral program
* Recognition and reward events
* Annual Flu shots
Desired Skills and Experience
Applying for this position starts with an online application. Short-listed candidates will be contacted for an initial phone screen followed by a face-to-face interview.
The final stage of our process will involve a psychometric assessment, criminal background check, and reference checks.
We believe in nurturing a diverse and inclusive workplace to build for a bigger and brighter future. As an equal opportunity employer, all candidates will receive consideration without regard to race, religion, gender identity, or age.
Applicants must be legally entitled to work in Australia.
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