The Commercial Finance & Accounts Officer is responsible for managing our internal financial operations, including cashflow management, accounts receivable/payable, and coordination of debtor finance and trade finance facilities.
The role also oversees project finance administration, supplier payments, PPSR registrations, and managing equipment finance applications for our clients through established lender partnerships.
This is a critical role that sits at the intersection of finance, operations, and client service. The successful applicant will be comfortable working independently, communicating directly with lenders and clients, and helping streamline our internal financial processes as we scale.
Key Responsibilities:
1. Internal Finance & Cashflow Management:
* Manage the company's cash flow cycle across deposits, production payments, freight, delivery, and final invoicing.
* Operate and maintain Debtor Finance and Trade Finance facilities to optimise project cash flow.
* Prepare weekly cashflow snapshots and support internal financial planning.
* Ensure finance documentation is accurate, timely, and compliant.
1. Accounts Receivable & Payable:
* Issue invoices, track payments, and follow up overdue accounts professionally.
* Manage supplier payments, scheduling, and remittance.
* Support accountant as needed.
1. Equipment Finance Coordination (Client-Facing):
* Manage equipment finance applications for clients using our existing lender partners.
* Liaise directly with lenders to supply documents, obtain LOIs or equivalent, and process approvals.
* Work with clients to collect required financial information in a supportive, professional manner.
* Track the progress of finance applications and ensure internal stakeholders receive updates.
1. Project Finance Administration:
* Maintain accurate project finance records
* Communicate clearly with the operations team regarding finance status, payment timing, and cashflow considerations.
* Assist with supplier forecasting and payment sequencing for each project.
1. PPSR & Compliance:
* Complete and manage PPSR registrations for equipment finance and relevant projects (training provided).
* Maintain a clean and organised record-keeping system for finance documentation.
* Ensure all finance-related documents are stored correctly and meet lender requirements.
1. Stakeholder Communication:
Liaise directly with:
– Clients
– Lenders
– Suppliers
– Internal project managers
Provide finance updates to the Directors and team.
Maintain a friendly, clear, and professional communication style consistent with a small family business.
Skills & Experience Required:
* 2+ years' experience in accounts, finance administration, or similar roles.
* Strong experience with Xero or equivalent accounting software
* Confidence managing cashflow cycles and working with finance products.
* Excellent communication skills and a friendly, approachable manner.
* Ability to work independently, remotely, and with minimal supervision.
* High attention to detail and a process-driven mindset.
Preferred (Not essential – training provided)
* Experience with trade finance, debtor finance, or equipment finance.
What We Offer:
* Flexible working hours (school-friendly, early start/finish options, flexible office hours & days).
* A relaxed, supportive, family-run environment with no corporate red tape.
* Ability to shape and improve our finance processes.
* Stable long-term role with genuine autonomy.
Location
Flexible work, but applicants must be based in the Albury–Wodonga region.
Job Types: Full-time, Part-time
Pay: $54,114.40 – $85,341.82 per year
Expected hours: 25 – 38 per week
Benefits:
* Profit sharing
* Work from home
Work Location: Hybrid remote in Wodonga VIC 3690