Responsibilities
* Provide confidential administrative and secretarial support to the CEO, ensuring the CEO maintains a high level of awareness of matters coming into and out of the office to effectively respond to enquiries and exercise sound judgement on the manner of response. The role delivers comprehensive executive support to manage the day‐to‐day operations of the Executive Office, consistently meeting deadlines and balancing competing priorities. Diary management and scheduling; management of incoming and outgoing emails, correspondence and public enquiries to prioritise, analyse, monitor and/or re‐direct to the appropriate officer within the organisation.
* Manage travel arrangements, including relevant allowances and acquittals for CEO.
* Prepare and compile documentation for Council meetings, with an attention to detail, including reports, agendas, minutes and actions, ensuring documents are appropriately managed and recorded.
* Comply with statutory obligations of the Northern Territory Local Government Act and Regulations in relation to matters pertaining the Chief Executive Officer.
* Write standard reports and participate in the creation of Council's Annual and Municipal reports.
* Assist with requests for information from internal and external stakeholders and provide a professional first point of contact for the Chief Executive Officer.
* Use Council's Electronic Record Management System (ERMS) to effectively and efficiently store records and information and ensure records are kept according to disposal schedules.
* Work in conjunction with other Council employees to deliver excellent services to the Katherine Community, share ideas and resources, collaborate, cooperate and foster happy working relations.
* Other responsibilities as directed by the CEO or Manager Governance and Risk at level.
Application Questions
* Which of the following statements best describes your right to work in Australia?
* How many years' experience do you have as an executive assistant?
* Do you have secretarial experience?
* Do you have experience completing ad hoc and month end reporting?
* Do you have experience using Microsoft Word?
* Do you have a current Australian driver's licence?
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