Executive Assistant to the CEO (On-site), HQ/Gold Coast
Location: Byron Bay/Gold Coast
Employment Status: Permanent
Be part of a company that is one of a kind in its culture, spirit and passion. Join a proud & growing team that offers quality, hassle free & affordable travel experiences.
The Opportunity
We are looking for an experienced Executive Assistant with a keen attention to detail and expert organisational skills to join our TripADeal team, providing direct support to our Chief Executive Officer as well as the wider Senior Leadership Team as required.
You will provide high-level administrative support to the Chief Executive Officer, ensuring the efficient operation of the function, and assisting with the execution of key initiatives. The Executive Assistant will play a key role in facilitating smooth communication and ensuring the senior leadership team can focus on strategic priorities to enable travel dreams to come true!
Organisational Structure
You'll report to our Chief Executive Officer, as well as work closely with the wider Senior Leadership Team, and other internal and external stakeholders. This permanent full-time position is 100% onsite and can be based from our Byron Bay HeadQuarters or Varsity Lakes Gold Coast office, working Monday to Friday, 8-4pm or 9-5pm - you choose!
This role will require the ability to travel between both TripADeal offices on a weekly basis to provide support to the CEO as well as attend critical meetings and events as required.
A Day in the Life
* Handle incoming communication, screen emails and calls, invitations and prioritise responses on behalf of the CEO promptly and efficiently
* Organise and coordinate meetings, including preparing agendas, minute-taking, managing meeting-room bookings, and following up on action items
* Coordinate travel, accommodation, and itineraries for domestic and international trips optimised for the CEO's schedule; ensuring a seamless travel experience
* Draft, review, and edit high-quality documents, presentations, and reports as required by the senior leadership team
* Liaise with internal and external stakeholders, maintaining strong relationships on behalf of the senior leadership team
* Ensure the smooth running of the CEO office, including schedule management, ordering supplies, managing office services, and coordinating events
* In addition to the CEO, secondary support is to be offered to the senior leadership team (SLT) with reporting, travel arrangements, event planning, and report preparation
* Coordinate externals visiting TAD office sites, assist with travel arrangements, facilities required, meetings scheduled etc, ensuring a pleasant and seamless experience
* Provide timely assistance to team members with Qantas background check renewals
* Generate, collate and distribute Workday reports in a timely manner, as well as undertake general Workday administration as required
* Other duties as required by the CEO and wider Senior Leadership Team
To be a Front Running Candidate
* Bachelor’s degree in Business or as relevant
* Proven experience as an Executive Assistant or similar role, supporting senior executives
* Strong organisational and time management skills, with experience managing multiple priorities
* High proficiency in Google Suite and MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office software
* Excellent written and verbal communication skills
* Ability to handle confidential information with discretion
* Experience in a fast-paced environment, preferably in a corporate setting, and can manage change effectively
* Strong verbal and written communication skills, with the ability to interact professionally with all levels of the organisation
* Proactive and solution-oriented with the ability to anticipate needs and resolve issues before they escalate
* A valid Australian drivers licence with the ability to travel as required
* The successful candidate will be required to undergo a Qantas background check
Why TripADeal?
* Competitive salary package
* Learn, develop and advance your career within TripADeal
* Fun, casual working environment, where shoes are optional
* Staff travel discounts
* Employee Assistance Program
* $1,040 per annum of subsidised gym memberships
* Regular social get togethers
* Savings and discounts on groceries, electronics and homewares
* Volunteer leave as part of giving back to the local community
* Generous parental leave support program
See your next destination as Executive Assistant to the CEO for TripADeal? Your future pathway is just one click away. Apply now!
Working with TripADeal
OurCore Belief
Travel is an experience that should beenjoyed
by everyone and we'reproud to make it an affordable option for all.
A bit about you * Required field
* Title *
* First name *
* Last name *
* E-mail *
Digits only or add + for international numbers
* Street *
* Street Cont.
* City, Town or Suburb *
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* LinkedIn URL
(Please click on your profile and copy the URL from your profile page.)
o A requirement of Qantas is that all staff obtain an Australian Security Identification Card (ASIC) which involves a thorough background check. Do you accept obtaining this card would be a requirement of landing the role, including covering costs to obtain your identification documents if needed? *
o Yes
o No - please let us know if you have any queries in the interview.
o For ASIC purposes, what is your full legal name, including any middle names? *
o If you have been referred by a member of our team, please provide their full name
o What kind of work are you looking for? *
o Permanent - Full time
o Permanent - Part time
o Contracting
o Which of the following statements best describes your right to work in Australia? *
o I'm an Australian citizen
o I'm a permanent resident and/or NZ citizen
o I have a family/partner visa with no restrictions
o I have a temporary visa with restrictions on work location (e.g. skilled regional visa 491)
o I have a temporary visa with restrictions on industry (e.g. temporary activity visa 408)
o I require sponsorship to work for a new employer
o I have a holiday temporary work visa
o I have a graduate temporary work visa
o I have a temporary visa with restrictions on work hours (e.g. student visa, retirement visa)
o This is a 100% in office role that cannot be performed remotely. Does this position still suit you? *
o Yes
o No
o How much notice are you required to give your current employer? *
o None, I'm ready to go now!
o 1 week
o 2 weeks
o 3 weeks
o 4 weeks
o 5 weeks
o 6 or more weeks
o Do you have any secondary interests that you think could create a conflict of interest if you were successful in landing this role? For example, will you run your own travel business, or work for a business that competes with TripADeal. *
o Yes
o No
o How many years of experience do you have directly supporting 1 or more Executives? *
o None
o 0-2
o 2-4
o 4-6
o 6+
o How confident are you in your administrative abilities with Google Suite applications, including Google Drive, Docs, Sheets, Gmail, etc: *
o No experience
o Intermediate
o Advanced
o Expert
o Please detail how many Executives you have supported at one time: *
o Are you planning to take any leave within the next 6 months? If yes, please provide dates. *
o What's your expected annual base salary? *
o What weren't you getting from you last/current role that has made you look elsewhere? *
o Is there anything else that you'd like to share about yourself?
o Our interview process involves confidential and sensitive business information. Please note that we kindly ask that you don’t record, save, transcribe, or share any part of the interview — and that you don’t use any outside help (including AI or other tools) during the process. *
o Yes, I agree
o No, I don't agree
o I acknowledge that TripADeal will respond to my application via email in the first instance and that TripADeal emails may, from time to time, land in spam or junk inboxes. *
o Yes
o No
Everyday is different here. From dealing with on tour emergencies, to booking customers onbucketlist package holidays. It's so good to learn new things about countries I haven't been to orwould have never thought of travelling to. There's always something new to experience here
I started as a travel consultant less than a year ago, TripADeal has given me the opportunitytolearn from other departments, take on new exciting tasks, and develop into a leadership role
Terms & Conditions
TripADeal may collect personal information during the recruitment process including IDinformation such as your name, postal or email address, telephone numbers, licenses, date ofbirth, your resume and related material, your work history and education history and anyother information we consider necessary for TripADeal’s recruitment process.
TripADeal may collect information directly from you, or where relevant, from a third partywith your consent. For example, TripADeal may seek information about your prior employmenthistory through reference checks, your eligibility to work in Australia through a visastatus check, or any other information through publically available networking sites such asFacebook, Instagram and LinkedIn. If your application for employment is successful and youare offered employment with TripADeal, as a condition of employment, TripADeal will ask youfor evidence of your identity and legal entitlement to work in Australia. We will also askfor personal information, such as emergency contact details, tax file number and bankaccount details which will form part of your employee file.
TripADeal may use your personal information in order to assess your application forpositions at TripADeal and invite you to apply for future positions of interest to you,unless you notify us that you do not wish for this to occur. We may disclose your personalinformation to related companies of TripADeal for the purpose of enabling those companies toconsider you, and contact you, in relation to future positions of interest with TripADeal orits related companies.
TripADeal will store your personal information in accordance with its general privacypolicy, available here. If you wish to access or correct any of your personalinformationheld by TripADeal, please use the contact details set out on the privacy policy page.
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