Project Officer, Support Services
Join our team delivering high-quality archival and records management services to Government Records Repository clients. This fast-paced role involves sentencing, culling, processing, disposal of records and transfer of records as State Archives. Coordinating projects, managing records in various formats, and ensuring accuracy and compliance with archival standards. If you're detail-driven and thrive on juggling multiple priorities, we want to hear from you.
The Government Records Repository (GRR) is the Commercial Services division of MHNSW, offering records management services to government departments. These services are aligned to the requirements outlined in the State Records Act 1998. The GRR operates a world-class storage facility in the Western Sydney Records Centre (WSRC) in Kingswood, NSW providing for the special storage requirements of records, their retrieval and ultimately their disposal. The GRR was established in 1955 and began operating from the WSRC site in 1974.
What the opportunity is:
* Employment with Museums of History NSW
* Clerk Grade 3/4. Remuneration package includes salary ($84,659 - $92,701), employer's contribution to superannuation and annual leave loading.
* Full-time ongoing employment.
* Therole will work across Sydney.
What we do
Museums ofHistory NSW brings together a portfolio of iconic museums, rich collections andheritage sites, the nation's oldest archive collection, vital recordkeepingservices and expert staff.
We bringhistory to life by sharing the stories of our places and collections. Throughthe State Archives Collection, we manage NSW's official documentary heritage,supporting government transparency and the public's right to accessinformation.
These tworoles do not just sit side by side – they inform and enrich each other. Bypreserving and making accessible our places, collections and archives, wecreate opportunities for people to explore the past and better understand theirown place in the world. By supporting lifelong learning and inviting people tocome together, we promote civic literacy, empathy, wellbeing and belonging.
We believethat history belongs to everyone. This is the promise and the purpose of MHNSW.
Museums ofHistory NSW is a state cultural institution, established under the Museums ofHistory NSW Act 2022. It is an agency of the NSW Department of CreativeIndustries, Tourism, Hospitality and Sport (DCITHS).
What you'll do with us:
This role will undertake a wide variety of operational archival, clerical and administrative tasks for GRR clients on a fee-for-service basis. Supervise teams of project operators providing specialised value-added services such as indexing, digitising, sentencing and archival processing for GRR clients on a fee-for-service basis.
For more information on the role contact Nancy Sebagnanam, via 02 8805 5364.
Click here for the role description including the capabilities required forthis role.
What you need to do to apply
To apply you will need to submit the following:
* Aone to two page cover letter outlining how your skills and experiencesmeet the essential requirements for this role.
* Acurrent resume listing two referees, and
* Respondto the 2 targeted questions (no more than 300 words per answer). Yourresponses to the targeted questions should be submitted online during yourapplication and not included in the covering letter.
What you need to tell us - Targeted questions:
1.This role involves sentencing of records from various Government Agencies and multiple disposal authorities. In 300 words or less please describe a project where you undertook these tasks, including how you ensured compliance and accuracy throughout the process.
2. Please describe a project in which you supervised a team across multiple projects responsible for tasks such as transcribing/indexing and/or sentencing. What strategies did you implement to ensure quality, accuracy, and consistency across all team members?
Essential requirements of the role:
* Experience and knowledge in the application of the State Records Act 1998 (NSW). Specifically across multiple disposal authorities in sentencing, culling, processing, disposal of records and transfer of records as State Archives
* Capable of physically moving boxes/records of varying sizes and complexity and updating the tracking of records in our systems
* Experience working with Office 365, including a good working knowledge of Microsoft SharePoint and Teams, Microsoft Access, Excel and records management software e.g RS-SQL, CM10, Cerner.
* Ability to effectively implement required checking procedures to identify data entry errors and rectify same in a timely fashion.
* Willingness to work across and ability to travel to multiple work locations.
Also note:
* Foradditional resources to help prepare your application and understanding ofthe process please refer to Applying for a job.
* Our team can provide alternative formats to apply, make adjustments to the recruitment process and offer information about workplace adjustments and support networks. If you are a person who requires adjustment and would like to request assistance, please contact MHNSWrecruitment@mhnsw.au.
* For technical support with your application please contact MHNSWrecruitment@mhnsw.au.
* Tobe eligible for an ongoing role in the NSW Public Sector you need to be anAustralian Citizen or Permanent Resident. For temporary and casual roles,you need to hold a valid visa giving you permission to work in Australiaas required by the role.
* Allsuccessful candidates will be required to undergo a criminal record checkwith NSW Police.
* Atalent pool may be created for future ongoing and temporary roles and isvalid for a period of up to 18 months.
Submit your application before the closing date:10am Monday 1 September 2025.
Diversity and Flexible Working
We are expert keepers and tellers of history, and its manystories, peoples, and cultures. We want to create a team and workplacethat reflects this diversity as well as the diversity in the communities weserve. We know through experience that different ideas, perspectives andbackgrounds create a stronger and more creative work environment that deliversbetter, more inclusive results and connects our people to our communities, toour history, and to each other.
Our vision is to support and empower First Nations people,communities and culture, and across the sites that we care for, we arecommitted to shifting perspectives, truth telling and delivering honestreflections on history.
We understand that flexibility means different things todifferent people and are committed to offering flexible work arrangements whereand when possible.
Our team can provide alternative formats to apply, makeadjustments to the recruitment process and offer information about workplaceadjustments and support networks.
For more information, please visit:
Information on some of the different types of disabilities.
Information on adjustments available for the recruitment process.
Thank you for your interest in this role. We look forwardto receiving your application.
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