Newcastle, NSW, Australia Fixed Term - Time Specific Closing on: Mar 29 2026
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Position Description
546768 – Administration Officer - Medical Oncology
Calvary Mater Newcastle
Temporary (18 months) – Part-Time (0.6fte)
Salary Classification: Administration Officer Level 3, Year 1 - 2 Remuneration: $35.84 to $36.96 per hour l range + superannuation + annual leave loading + salary packaging options. Requirement to work three (3) days per week with Fridays being a required work day.
About The Role
Administration Officer provides comprehensive administrative assistance to the Medical Oncology teams including timely and accurate requests of pathology and radiological results, writing and circulation of meeting agendas, attending meetings, compiling meeting data, compile and distribute meeting recommendation letters as appropriate.
Medical Oncologists work within multidisciplinary groups (including radiation Oncologists, Surgeons, Haematologists, palliative Care Physicians, Nursing & Allied Health Professionals) bringing together a wide range of skilled professionals to deliver the best current available care for cancer patients within in integrated cancer centre.
Key Responsibilities
Provides comprehensive administrative assistance, including telephone calls, taking messages, collection and distribution of mail, preparing correspondence and documentation, filing, maintaining diary, arranging meetings, agendas and minutes; sending emails, arranging catering, preparation of presentation and conference material; and other administrative duties as directed.Scheduling and rescheduling of patient appointments and the preparation and distribution of patient referrals and relevant medical documentation and records.Provide relief for other administrative staff as required and perform other duties appropriate at the level of responsibilities adhering to the Departments requirements and work computer literacy including use of Medical Oncology ARIA data and patient management systems, Microsoft Office suite, scanning technology, use of Dictaphone and working knowledge of calendar management systems, email, internet and videoconference equipment including software.Demonstrate flexibility that meets the changing needs of the Department and work environment.
What You Bring
Proven ability to work unsupervised and manage competing priorities.Strong organisational and multi-tasking skills with demonstrated in administrative and general office procedures.Excellent communication and interpersonal skills.Ability to work effectively within a multidisciplinary team.
Desirable Criteria:
Experience with hospital systems: ARIA, iPMS, CAP, WebpacsWorking knowledge of medical terminology and / or experience in a healthcare office or patient administration environment
For further information please contact Tracey Hollis, Office Manager Medical Oncology on
WHY JOIN US
CMN is an Affiliated Health Organisation providing services to both public and private patients primarily from the Hunter New England area. Current employees of NSW Health can request to have various leave entitlement balances transferred to CMN on commencement. Leave types may include but not limited to Long Service Leave, Annual Leave and Sick Leave. Applicants are encouraged to discuss this with the Convenor for further information. Working at CMN gives you access to a great range of benefits:
In addition to an uplifting work environment, our people benefit from:Work-life balance with 8-hour shifts On-site parking Clinical Scholarships and Tertiary Training opportunities Up to $15,900 in salary packaging options plus extra savings with meal entertainment packaging and novated car leasingDiscounted health insurance and technology productsCalvary Healthy Body and Mind Portal – Live classes, recipes, challengesFitness Passport and Employee Assistance ProgramLeave entitlement balances transfer for NSW Health employeesGender neutral parental leave
Pre-employment conditions:
Be an Australian citizen, permanent resident or hold a visa with unlimited rights to work in Australia. Successfully complete pre-employment checks. Checks include: reference checks, work rights, criminal history check and WWCC. Provide evidence of immunisation as required for the role.
Join our team today!
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