Role Overview
The Board Administrator is responsible for providing high quality support to the Company Secretaries. This includes providing executive-level administrative support, managing and undertaking the preparation and administration of Board and Executive meetings, and supporting the Company Secretaries in ensuring corporate governance compliance.
Responsibilities
* Provide direct administrative assistance to the Company Secretaries, including calendar management, filing, printing/preparing papers for meetings, and coordinating Board/Committee Action items.
* Offer confidential and timely administrative support to the Corporate Governance team, maintaining company registers, preparing reports, submissions, spreadsheets, flowcharts, presentations, and maintaining annual planners/calendars, schedules, master documents, and tracking tools.
* Liaise, coordinate, and timely prepare and publish Board and Executive Committee meeting agendas, papers, submissions, presentations, and registers of action items and decisions. Produce and collate hard copy materials as required.
* Fulfil requests for information from the business related to the Group Corporate Governance team, including during internal and external audits.
* Manage diaries, coordinate and organise Board and Executive meetings, functions, site visits, and screen visitors and enquiries.
* Perform other general administration duties as directed.
* Liaise between the Group Corporate Governance team, Board, Executives, business units, and service providers to ensure efficient operation.
* Present a positive and professional image of the Group Corporate Governance team to all stakeholders, ensuring confidence is maintained and information remains confidential.
* Provide timely investigative, research, and analytical assistance, including analysing, developing, and maintaining processes and reporting for business systems, and supporting research on corporate governance subjects, technologies, practices, and procedures.
Qualifications
* Demonstrated competency with administrative tasks and an enthusiastic self‐starter who can work autonomously, establish priorities, and take a proactive approach to problem solving and driving outcomes.
* Excellent attention to detail, organisational and time management skills with a strong capacity to work under pressure, be a logical thinker and multi‐task within tight deadlines.
* Strong ability to manage matters of a confidential and sensitive nature.
* Outstanding written, oral, and interpersonal communication, including the ability to liaise with and manage internal and external stakeholders.
* Ability to build and maintain relationships with a diverse range of internal and external clients, including the A&G Group's Executives and Board members.
* High level of skill in the use of IT applications including Microsoft Office, Google Suite and Board portals (e.g. Diligent).
Location
Close to a variety of public transport and easy parking options, the Toowong office has excellent end‐of‐trip facilities (including secure bike storage and showers), outdoor spaces and plenty of modern collaborative areas to work and connect with colleagues. Conveniently based at Toowong Village tower with views of the mountains and the Brisbane River, our location is only 4 km from the city and provides access to retail, restaurants and other amenities.
Benefits
* Be rewarded – we recognise high performance and reward our people for their hard work through bonuses and other perks.
* Work flexibility – with options to work from home two days per week.
* Options for leave – life happens, so we've got volunteer days, an additional paid 'ME' day, paid parental leave and the opportunity to purchase additional leave to cover all of the big stuff.
* Grow with us – we've got learning and professional development opportunities to suit everyone.
* Give back – our A&G Difference program gives you the power to change our community for the better through volunteering, fundraising and donation opportunities for causes that you're passionate about.
* Take care of yourself – your wellbeing is important to us and our healthy mind and body hub, mental‐health support and fitness discounts will help you be your best self.
* Celebrate the wins – we love sharing our successes and celebrating together – join us and you've got a ticket to our many on‐site events throughout the year, family fun days and annual celebrations.
* Save money – as well as discounts on insurance products, we've teamed up with some incredible retailers, hospitality providers and others to bring you discounts on your purchases, no matter where you are in Australia.
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