Operations & Project Administrator
Apical Engineering
Structural and Civil Engineering Consultancy
Lake Macquarie / Hunter Region
Full-time or Part-time (30+ hours considered)
Apical Engineering is a structural and civil engineering consultancy based in Lake Macquarie and services the wider Hunter Region. We have built a reputation for delivering practical, collaborative, high-quality engineering solutions across residential, commercial, and industrial projects, with a strong focus on efficient, technical designs and professional client service.
As the business continues to grow into 2025, we are seeking a reliable and highly organised Operations & Project Administrator to support day-to-day business operations and project workflows. This is a key support role within our small team and is essential to the smooth running of the business.
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About the Role
Working closely with engineers, you will be responsible for coordinating office administration, supporting project delivery, and assisting with operational and finance-related tasks. This role suits someone who enjoys variety, takes ownership of systems and processes, and is comfortable working independently in a professional services environment.
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Key Responsibilities
* Managing incoming phone calls and general email enquiries
* Setting up and maintaining project folders, records, and documentation
* Coordinating and booking site inspections, meetings, and project activities
* Preparing and issuing quotes, invoices, and variations
* Collating project data and maintaining accurate project records
* Coordinating and maintaining website and social media content, including posting updates and job advertisements
* Assisting with payroll, bookkeeping, and accounts using Xero
* Providing general office administration and operational support
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About You
* Previous experience in an administrative, office, or operations role
* Strong organisational skills with excellent attention to detail
* Confident written and verbal communication skills
* Ability to manage competing priorities and work autonomously
* Proficient in Microsoft Word, Excel, and Outlook
* Experience with Xero and Tradify highly regarded
* Experience in engineering, construction, or professional services is advantageous, but not essential
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What We Offer
* Stable, long-term employment within a professional engineering consultancy
* Full-time or part-time hours (30+ hours considered)
* Supportive team environment with genuine work/life balance
* Flexible working arrangement with hybrid / office-based role
* Competitive above-award remuneration
* Opportunity to develop and grow with the business
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If you're organised, driven by quality, thrive in a collaborative environment, and want to make your mark in a growing business — this is your chance. Apply now via the Seek link with your resume and a short cover letter. We'd love to hear from you.
Note: This role is only open to candidates with permanent Australian working rights. Only shortlisted applicants will be contacted.