About the Department
Working for the Queensland Department of Education means joining an organisation that values its people and promotes leadership and innovation. Be part of an environment that respects professionalism and diversity, offers training and development opportunities and embraces flexible careers and work‑life balance. Find out more about.
Your Role
As the Administration Officer, North Queensland Region, you will :
* Deliver financial processing, support, and advice to schools under a fee‑for‑service agreement, reporting directly to the Financial Advisory Services Manager.
* Collaborate with Principals and Business Managers across multiple schools within the Hub region to manage financial operations.
* Oversee day‑to‑day financial processing in OneSchool, ensuring compliance with financial policies and procedures.
* You will have responsibility for leading the following activities and undertaking the following
Key Tasks
* Perform financial processing in OneSchool and SBS Finance, including invoice payments, purchase requisitions, purchase order maintenance, corporate card reconciliations, bank reconciliation, and receipting.
* Manage accounts receivable, including receipting, invoicing (individual / bulk), cancellations, and parent refunds, as well as asset creation and disposal, journal preparation, and BAS review with GST corrections.
* Coordinate key financial activities such as end‑of‑term Systems Evaluation Checklist completion and preparation of budget adjustments for Principal approval.
* Provide monthly financial reports for Principal review, ensuring high audit standards, and assist with Control Self Assessments, School Financial Data Collection, and other acquittals.
* Support purchasing, procurement, and strategic financial planning for Hub schools in collaboration with Senior Finance Officers.
About You
* Strong knowledge and experience with OneSchool is essential.
* Prior experience as a Business Manager or Administrative Officer with a finance focus is highly desirable.
* Ability to work independently, set priorities, manage workflows, and meet processing deadlines.
* Familiarity with Department of Education policies, procedures, and finance requirements.
* Strong communication skills, with the ability to clearly explain financial concepts to Hub school staff.
* Proficient in technology, particularly in using Microsoft Teams effectively.
Please refer to the attached role description for the full list of responsibilities and mandatory requirements for this position.
Interested? To Apply
* Attach a brief resume including contact details for 2 referees (referees should be familiar with your relevant work history).
* Attach a written statement (2-page maximum) outlining your suitability to the role.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
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