Overview
Join a high-performing professional environment as an Executive PA, providing seamless operational, administrative, and executive support. This role offers a diverse mix of office management, personal assistance to senior leadership, and client service for high-net-worth individuals. It requires exceptional organisational skills, a professional demeanour, and the ability to operate with discretion and efficiency.
Key Responsibilities
* Office Administration: Coordinate and manage daily office operations; oversee client parking arrangements, meeting venue preparation, and office supplies; handle incoming calls, courier arrangements, and office equipment management; liaise with and manage the office cleaner.
* Family Office Services: Assist ultra-high-net-worth clients with ad hoc requests (e.g., visa/passport applications, insurance, medical aid, filing systems); attend client locations for document signing.
* Executive Support: Provide diary management for directors and senior management; arrange travel itineraries, including flights and accommodation; schedule monthly client meetings; handle ad hoc personal requests (e.g., car servicing, restaurant bookings).
* Client Administration: Prepare and prepopulate account-opening documentation.
Requirements
* English as a first language with excellent written and verbal communication skills.
* Minimum 15 years' experience in a professional environment.
* Strong MS Office and Excel skills.
* Valid driver's licence and own vehicle.
* Clear credit and criminal record.
* Previous experience as a PA or administrator for senior management preferred.
* Ability to work under pressure with a proactive, positive attitude.
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