Job Type: Permanent - Full Time
Location: Symonston
Job Category: Administration and Office
The Office Manager & Executive Assistant provides high-level operational, administrative, and executive support across the Space Systems team, with a particular focus on enabling the EVP and senior leadership team.
This role combines proactive executive support with responsibility for the efficient day-to-day operation of the office. It plays a critical role in ensuring leadership effectiveness through professional coordination of schedules, communications, travel, and key deliverables, while maintaining a well‐organised, safe, and high‐functioning workplace environment.
Job Description
The position acts as a central coordination point across internal teams and external stakeholders, requiring strong judgement, discretion, and the ability to manage competing priorities in a fast‐paced environment. Details include:
Executive Support
* Provide proactive support to the EVP and senior leadership team, anticipating needs and resolving issues
* Manage complex diary and inbox, aligning priorities with strategic objectives
* Prepare and coordinate executive‐level documents, including briefings, reports, and presentations
* Support executive, board, and stakeholder meetings, ensuring accurate and timely materials
* Track key actions, decisions, and act as a liaison across internal and external stakeholders
Travel, Meetings & Events
* Coordinate complex meetings across multiple stakeholders and time zones
* Manage domestic and international travel, including itineraries, logistics, and contingencies
* Take minutes and track follow‐up actions where required
* Organise executive engagements, offsites, team events, and VIP visits
* Support onsite activities, office moves, and marketing/event coordination
Operational & Administrative Support
* Oversee day‐to‐day office operations and maintain a functional, professional environment
* Maintain records, documentation, and SharePoint repositories
* Manage expenses, purchase tracking, and corporate card reconciliations
* Support onboarding and off‐boarding, including access and workspace setup
* Act as key contact for service providers and drive improvements to admin processes
Desired Skills And Experience
* Proven experience supporting senior executives (Executive Assistant / Office Manager level)
* Strong organisational skills with the ability to manage competing priorities
* Excellent communication and preparation of high‐quality documents
* Sound judgement, discretion, and ability to work independently
* Advanced Microsoft 365 skills (Outlook, Teams, Word, Excel, PowerPoint)
* Proactive, adaptable, and confident working with senior stakeholders
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