Overview
Executive Assistant (Grade 2), Intensive Care Unit – Permanent Full Time (48 hours per fortnight).
Key Responsibilities
- Provide high-level administrative support to ICU Specialists, including calendar management, meeting coordination, and correspondence handling.
- Maintain confidential medical and administrative records in line with privacy standards.
- Prepare reports, agendas, and meeting minutes as required.
- Manage office systems, supplies, financial processes, and invoice handling.
- Coordinate staff rosters, leave, locum cover, and timesheets.
- Support course administration and reimbursement processes.
- Liaise with internal and external stakeholders and manage ICU-specific IT and electronic medical records systems.
About Barwon Health
Barwon Health is one of the largest and most comprehensive regional health services in Australia, providing care at all stages of life and circumstance. Services cover the full spectrum from primary care, community services, aged care, rehabilitation, mental health, emergency and acute care.
We serve more than 500,000 people through more than 9000 staff and volunteers across more than 20 sites. Barwon Health is committed to developing a vibrant culture of education, training and research that advances health and wellbeing for all.
About the Facility
Major sites include University Hospital Geelong, the McKellar Centre precinct, Barwon Health North, and residential aged care facilities. Mental health, community health and dental services are delivered through various programs across the Barwon South West Region, including Torquay and Colac.
About The Role
The role provides administrative support and secretarial duties to the Director of Intensive Care, ICU Specialists, and ICU Medical Staff.
Culture and Benefits
You will be part of a highly skilled, professional team. We promote positive, respectful relationships and strong partnerships within the workplace. Barwon Health supports career development and a positive work environment.
Barwon Health Staff Benefits
- Excellent working conditions with a high sense of job satisfaction
- Wellbeing program and 24/7 Employee Assistance Program
- Wide range of professional development opportunities
- Salary packaging benefits with living expenses and meals and entertainment caps
Diversity and Inclusion
We believe in diversity and inclusion and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disabilities, and individuals from diverse backgrounds and identities. We support reasonable adjustments in the recruitment process and a safe, inclusive workplace.
We are committed to the safety and wellbeing of all children and young people. We are smoke-free. For assistance with your application, email the Talent Acquisition team at talent.acquisition@barwonhealth.org.au. Applications are not accepted via email.
Before commencement, new employees provide an immunity status form and may require Staff Care clearance. influenza vaccination evidence may be required.
Contact and Application Details
Contact person: Claire Cattigan
Email: claire.cattigan@barwonhealth.org.au
Application closing date: 5 October 2025
Position Description and internal candidate instructions available on request.
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📌 Executive Assistant (Grade 2), Intensive Care Unit
🏢 Barwon Health
📍 Geelong