Job Title: Executive Support Specialist
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We are seeking a highly organized and detail-oriented Executive Support Specialist to join our team on a non-ongoing basis for an initial 6 months with the option to extend to 12 months.
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The role will involve providing administrative support to the Assistant Secretary and the Organisation Design Branch. Key responsibilities include:
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1. Preparing meeting materials, including agendas, action items, and briefing notes;
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2. Managing branch coordination activities, ensuring tasks are completed and deadlines are met;
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3. Providing assistance with travel arrangements, procurement, and record-keeping;
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4. Coordinating events and meetings, and maintaining up-to-date contact lists;
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5. Developing written material, including minutes and reports;
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6. Liaising with internal and external stakeholders;
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7. Resolving problems and taking initiative to identify solutions;
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8. Maintaining confidentiality and exercising professional judgement;
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9. Adapting to changing priorities and managing multiple diaries;
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