The acquisition of conventionally-armed, nuclear-powered submarines is an historic and transformative endeavour for Australia. The whole-of-nation effort to safely and securely deliver the cutting edge nuclear-powered submarine program will transform Australia's economic and national security landscape for decades to come.
The duties of an APS 5 Executive Assistant in the Australian Submarine Agency include the following:
* Accountable for the delivery of executive support including 'front of office' functions, managing the appointment diary and meeting arrangements for the Senior Executive Service.
* Advise, arrange, coordinate and reconcile all aspects of domestic and international travel in-line with Defence travel policy for Senior Executive Service Officers.
* Understand and utilise with internal and external professional knowledge and experience to improve processes and work outcomes.
* Demonstrate and apply ASA administration policy and procedures.
* Liaise with stakeholders and visitors of all levels, building good working relationships and providing a point of contact for assistance and general enquiries
About our Team
Our people are capable, committed and diverse. We support an inclusive culture that emphasises respect and collaboration and prioritises safety and security. Our greatest asset is our people. An APS5 Executive Assistant will be accountable for organising their workflow and making independent decisions relating to their area of responsibility.
They will interpret and provide advice within the administration function area based on legislation, policy and procedures. They will undertake specialist research and analysis, conduct reviews and perform procedural, clerical, administrative support work to achieve results. We offer flexible working arrangements and a range of formal and informal professional development opportunities.
Our Ideal Candidate
We are a dynamic organisation seeking employees who are agile, innovative and energised by high-paced work. We are seeking highly motivated and collaborative minded people who will have the opportunity to contribute to a once in a lifetime program.
Our ideal candidates will bring the following attributes and skills to the role:
* Possess excellent communication and interpersonal skills
* Have strong stakeholder engagement skills and a demonstrated ability to work collaboratively with a range of people, including at an internal and external senior executive level
* Exercise sound judgement, discretion, and integrity including the ability to maintain confidentiality and privacy
* Have attention to detail, with the ability to take responsibility for own actions and accurate completion of work
ASA is seeking applicants to fill current and anticipated vacancies and to create a merit pool for future vacancies. Throughout the year ASA, may contact you to reconfirm your interest in roles and update you with relevant information. We request that you keep your contact details up to date and to advise us if your circumstances change, and you no longer wish to remain on the merit pool
Application Closing Date: Sunday 15 March 2026
For further information please review the job information pack, reference ASA/01023/26 on https://defencecareers.nga.net.au/?jati=71FA2700-2267-1E1E-54BE-ECAAFCD535E0
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