Office Administrator Wanted | Best gig on the Gold Coast | Applications close 22nd May
✅ Earn great money with $35-40 p/h ✅ Guaranteed 30 hours per week (9am to 3pm – perfect for school pick up/drop off)! ✅ Work from home OR the office, the choice is yours! ✅ Flexible start & finish times to suit YOUR schedule! ✅ Fun & supportive culture with a team/boss who’ll look after you! ✅
Based in the beautiful Gold Coast, we are award winning demolition specialists with a fierce reputation for getting work done and having some fun. We work with developers, builders, local Councils, and a whole range of other major companies on the Gold Coast to demolish and repair essential infrastructure – and we’re looking for a superstar Office Administrator to join our team!
❗IMPORTANT❗ If you know the perfect fit we will pay you a $1,000 referral bonus if they stay onboard for at least 3 months! Please start sharing this with your friends and family!
Why join us?
- $35-40 per hour subject to skill level
- Flexible working hours between 8am – 5pm (perfect for school drop off and pick-up)
- Long-term stability with permanent role roughly 25-30 hours per week (also accruing super, sick, and annual leave)
- Full-time employment for the right applicant
- Family run business with strong family values
- Professional office spaces in Burleigh & Helensvale
- Free onsite parking
- Get all the training, qualifications, tech, and equipment you need
- Time off over Christmas
- Dynamic and interesting role that you’ll have complete ownership over
- Established company with a stellar reputation and best team culture on the Gold Coast
- Positive and supportive boss who will look after you
- Grow with the company
- Employee of the month/year awards
- Have a TONNE of fun while you work!
- Regular training and workshops (leadership, physical wellness etc.)
🟨Here’s what you’ll be doing day to day...
- Responsible for assisting with scheduling, service coordination and wide range of administration activities across clients, suppliers, contractors, and trades that support the day-to-day business
- Making bookings for projects
- Responsible for quality assurance
- Managing and organising files, documents, and records in both physical and electronic formats including preparing physical job folders for the field crews
- Liaising with builders and Council for necessary permit approvals
- Lodging permits for traffic control and council applications etc.
- Managing the OHS systems for the company
- Managing the servicing maintenance of plant and machinery
- Management of our Tradify job management system
- Responsible for bookkeeping (data entry, reconciliation, debt recovery + follow up)
- Contacting clients, staff, and subcontractors to book / confirm projects
- Back costing projects
- Handling incoming and outgoing correspondence, including mail, emails, and phone calls
- Processing / management of supplier invoices
- Creation / management of purchase orders
- Assist with compliance documentation
- Supporting Director with various day-to-day duties
- Meetings with mgmt. team to update on progress and optimise service/efficiency
- Have fun, enjoy and be proud of what you achieve in your working day
🟩Please apply if you tick these boxes:
- Minimum 2-3 years’ experience in office administration
- Background working in civil/construction/trade business (highly favourable)
- Experience using Tradify or similar tradie job mgt. software (highly favourable)
- Experience using XERO or similar accounting software
- Proficient computer skills – MS Word, Excel, Outlook
- High level communication (written/verbal), customer service, and interpersonal skills
- Highly motivated with strong attention to detail
- Exceptional organisation skills and ability to multi-task
- Can follow directions while also taking initiative to make things better
- Knowledge of Accounts Payable and Receivable processing
- Positive attitude and a strong team player that is polite, courteous, and friendly
- Excellence organisation, problem solving, and time management skills
- Ability to pick up new skills quickly and maintain accurate information
- Commitment to the efficient operations of a trade service business
- Willingness to take on more responsibility as the business grows
- Confident in asking questions about how things are done + enjoy ‘getting things done’
- Can pivot and adapt when plans change
If this sounds like a good fit, please email your CV with a brief cover letter telling us why you’re the best person for the job!
P.S. Life moves fast. If you're not happy, make the change!