Assistant Company Secretary and Paralegal
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About The Role
Kinetic IT are looking for an Assistant Company Secretary and Paralegal to work across our Commerce and Business function. This is a unique mix of company secretarial duties combined with a paralegal component. Reporting to the Head of Legal, the Assistant Company Secretary & Paralegal provides high quality legal and governance support across Kinetic IT, ensuring compliance with regulatory obligations, assisting with legal documentation and supporting the Company Secretary in delivering effective corporate governance practices.
Responsibilities
- Manage legal documents, contracts, correspondence, and repositories.
- Conduct contract assessment for new customer agreements.
- Coordinate with external legal counsel under in‑house legal direction.
- Support legal matter management, research, and preparation of legal advice.
- Provide administrative and diary support to the Legal team.
- Assist with compliance programs (whistleblower, modern slavery, anti‑bribery).
- Liaise with regulators and external counsel as required.
- Monitor legislative changes and brief stakeholders on impacts.
- Prepare and support Executive, Board, and Committee work plans, papers, minutes, and resolutions via Diligent.
- Coordinate agenda setting and governance‑related meetings and events.
- Maintain statutory company records and ensure timely ASIC filings.
- Collaborate with Strategic Finance and Financial Assurance on performance and reporting.
What you’ll bring to the table
- Demonstrated experience in commercial law firm or comparable board‑facing administrative role.
- Strong written and visual presentation skills and experience drafting legal papers or Executive/Board meeting minutes.
- Highly organised with excellent attention to detail, project management and critical thinking skills.
- Highly professional with demonstrated discretion and confidentiality.
- Confident communication skills and ability to work with diverse stakeholders.
- Proficient in Diligent Boards and document management systems.
- Diploma of paralegal services or Certificate IV in Legal Services preferred.
- Governance or Company Secretary certification.
About Kinetic IT
Kinetic IT is a leading Australian IT services provider specialising in Intelligent Workplace, Cloud, Cyber Security, Digital Infrastructure and IT Service Management. We are unlocking the potential of technology to enrich lives of Australian communities.
The Kinetic IT Difference
- Growth‑focused culture – Formal training, mentoring, vendor exam support, communities of practice.
- Advance your career – Access new roles via our internal Opportunity Marketplace.
- Flex your work – Hybrid options, flexible hours, mobility and part‑time roles.
- Celebrate together – Social events, cultural celebrations, end‑of‑year functions.
- Wellbeing matters – Health and wellness resources, tailored leave and support options, EAP access.
How To Apply
Apply today or email your CV to
We are an equal chance employer. We welcome people of all abilities, backgrounds, cultures, and genders. We are proud to be an Indigenous and Veteran‑friendly employer.
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