About the Group
The Office of the Deputy CEO (ODCEO) provides efficient, effective and contemporary services to key business areas, it supports the delivery of transformation and business improvement projects and other general governance and reporting functions across the agency.
About the Program Area
Secretariat Support sits within the Office of the Deputy CEO (ODCEO). The Secretariat Support Unit provides secretariat services to executive committees including the AIATSIS Council, Senior Executive Board and the Audit and Risk Committee, to facilitate their respective roles in a manner that is transparent, accountable, and compliant.
Role Summary
The Secretariat Officer works as part of a small team to assist with the delivery of secretariat support services to the AIATSIS Council, its relevant sub-committees and the AIATSIS Senior Executive Board. The Senior Executive Board meets monthly, with all other committees meeting quarterly.
The Secretariat Officer reports to the Assistant Director Secretariat.
The key duties of the position include
* minute taking, managing action registers, calling for, collating, and distributing approved meeting papers.
* working closely with the Office of the Chief Executive Officer and staff across the Institute in scheduling meetings.
* responsibility for travel arrangements for Council and other sub-committee members, as well as coordinating payments in relation to Council and other sub-Committee remuneration.
* managing logistics for onsite and interstate meetings including, when required, AIATSIS Members' and stakeholder events.
* monitoring and maintaining the AIATSIS membership register and supporting the development and delivery of the AIATSIS Members' Strategy.
* responsibility for monitoring and actioning items from shared inboxes.
* if and when required, assist the Offices of the CEO/DCEO in other administrative tasks.
#J-18808-Ljbffr