Project Coordinator
Location:
Sydney
Department:
Operations
Reporting to:
Regional Operations Manager
About the Role
We are seeking a highly organised and proactive Project Coordinator to support the delivery of key operational projects across a regional operations team. This is a hands-on role where you'll coordinate a broad range of activities — including project planning, logistics, stakeholder engagement, documentation, reporting, and general administrative support.
Working closely with the Regional Operations Manager and a collaborative team, you will play an integral role in ensuring projects are delivered smoothly, on time, and to a high standard.
Key Responsibilities
* Coordinate and support operational and strategic projects from planning through to delivery.
* Develop project schedules, track progress, and monitor key milestones and deliverables.
* Prepare and maintain accurate project documentation, reports, and records.
* Assist with procurement processes, including purchase orders, supplier coordination, and invoice reconciliation.
* Support logistics and resource planning for project activities, events, and site visits.
* Coordinate meetings, prepare agendas, capture minutes, and follow up on action items.
* Maintain clear and timely communication with internal stakeholders to ensure alignment and collaboration.
* Identify and recommend process improvements to enhance project delivery efficiency.
* Provide general administrative support to the operations team as required.
About You
* 3–5 years of experience in project coordination or operational support roles.
* Excellent organisational, time management, and problem-solving skills.
* Strong interpersonal and communication skills, with the ability to build effective relationships across teams.
* Proficiency in Microsoft Office 365, SharePoint, and other project or collaboration tools.
* Experience managing procurement, budgets, or invoicing is highly regarded.
* Strong attention to detail and a proactive, adaptable approach to work.
* Ability to work both independently and collaboratively in a fast-paced environment.
* Relevant qualifications in project management, business administration, or a related field (desirable).
What's on Offer
* A varied and fast-paced role where you'll support impactful operational projects.
* A collaborative and supportive team environment.
* The chance to build your project coordination career in a dynamic setting.