Office Operations Manager
* Oversee the efficient management of office activities, encompassing HR, finance, payroll and project administration duties.
* Manage daily operations and internal communications to ensure seamless workflow.
* Lead and support administrative staff members in their roles.
* Support the growth and development of the office team as the business expands.
* Coordinate recruitment, onboarding, contracts, inductions and workforce compliance, staying up-to-date with employment regulations and awards.
* Maintain employee records, licenses, medicals, competencies and training documents.
* Assist with WHS documentation, incident reporting and RTW coordination to ensure a safe working environment.
* Coordinate project administration tasks including start packs, SWMS and mobilisation requirements.
* Support payroll processing including timesheets, allowances and leave coordination using Xero.
* Assist with accounts payable/receivable and general finance administration tasks.
* Maintain project cost tracking and assist with monthly business reporting to stakeholders.
* Prepare operational summaries and financial reports for senior management.
* Liaise with external accountants as necessary.
* Provide support to Construction Managers and Project Managers with workforce and scheduling needs.
* Manage office suppliers, procurement administration and document control to maintain efficiency.
* Coordinate internal communications and provide general business support services.
Required Skills:
* Strong organisational skills with attention to detail.
* Excellent communication and interpersonal skills.
* Ability to manage multiple tasks and prioritise deadlines.
* Proficient in MS Office and other productivity tools.
* Knowledge of employment regulations and awards.
* Experience in project administration and coordination.
* Skills in payroll processing using Xero.
* Basic knowledge of WHS principles and practices.
* Competencies in document control and procurement administration.
Benefits:
* Opportunities for professional growth and development.
* A supportive work environment.
* Flexible work arrangements.
* Competitive salary and benefits package.
What We Offer:
* A dynamic and fast-paced work environment.
* Opportunities to work with a talented team.
* Professional development opportunities.
* A comprehensive compensation package.