About this opportunity
This is a 14-month parental leave cover contract for an Executive Assistant role within a fast‑paced FMCG environment. The position provides high‑level administrative support to senior executives, ensuring seamless operations during the contract period. This role is hybrid and offers flexibility, allowing a balance between office presence and remote work. In this dynamic environment, no two days are the same, requiring adaptability and a proactive approach. The ideal candidate will be highly organised, resourceful, and capable of managing multiple priorities while maintaining confidentiality and professionalism.
What you will be doing
* Provide calendar management to the Vice President Public Affairs, Communications & Sustainability (PACS) and the General Manager Grinders Coffee
* Complete a broad variety of administrative tasks that facilitate the Vice President Public Affairs, Communications & Sustainability and General Manager Grinders Coffee ability to effectively lead the organisation
* Coordinate and arrange travel logistics, including accommodations, transportation, and itineraries.
* Work closely with the Vice President Public Affairs, Communications & Sustainability and General Manager Grinders Coffee to keep them well informed of upcoming commitments, responsibilities and deadlines
* Serve as the primary point of contact for internal and external stakeholders on matters pertaining to the Vice President Public Affairs, Communications & Sustainability and General Manager Grinders Coffee
* Act as a liaison and provide general support to the Vice President Public Affairs, Communications & Sustainability and the General Manager Grinders Coffee direct reports
* Anticipate and effectively plan for the needs of the Vice President Public Affairs, Communications & Sustainability and the General Manager Grinders Coffee
* Develop the business knowledge to make appropriate and informed decisions regarding priorities and available time
* Enables and contributes to the team priorities and deliverables
* Assist with special projects, events, and initiatives as directed by the Vice President Public Affairs, Communications & Sustainability and the General Manager Grinders Coffee
LET'S TALK ABOUT YOU
* Previous experience in a personal assistant (+5 years) or executive assistant role, preferably in FMCG or similar fast paced business
* Expert proficiency with Microsoft Office and desktop publishing software
* Technical proficiency and problem‑solving skills related to IT support and troubleshooting, video conferencing applications
* Strong verbal and written communication skills, including the requirement to possess tact, diplomacy and assertiveness
* Exceptional organisational skills and impeccable attention to detail
* Proven initiative, solutions focussed, committed and a positive and reliable attitude
* Flexibility to switch gears at a moment's notice with the ability to work around team priorities
* Ability to complete a high volume of tasks and projects with little or no guidance
* Ability to react with appropriate levels of urgency to situations and events that require quick response or turn around
* Ability to handle confidential information with discretion and maintain a high level of professionalism.
* Excellent judgement is essential
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