About us:
Superior Energy Services (Australia) Ltd (SESA) are Australia's largest Hydraulic Work Over and Snubbing Services provider, with 40 years of experience. SESA provides a portfolio of On and Offshore Service and Manufacturing solutions so clients can meet their goals.
The Role:
We are searching for an Administration Assistant / Receptionistwho will be involved in all-around administration and reception for the office.
The ideal candidate will have experience in reception and/or fast-paced customer service positions, as well as have passion, energy and motivation to learn. Great customer service and time management skills are essential for this role.
Required Skills & Competencies:
General Administration
* Provide front-desk reception services with a friendly and professional manner.
* Receive and correctly route incoming and outgoing telephone calls.
* Keen attention to detail is essential
* Professional presentation and manner
* Greet visitors and determine the nature of their visit; issue visitor passes and maintain visitor logs; alert appropriate party of visitor.
* Travel & Accommodation Bookings for both staff and field personnel – including but not limited to Hire Cars, Airfares, Hotels.
* Australia Post - Incoming / Outgoing Mail – sort and distribute and maintain Mail Register.
* Maintain the Archiving Storage System – Registry, Organisation & Disposal of previous records.
* Arrange and maintain bookings for Conference Room.
* Arrange catering for meetings when requested.
* Assist Management with meetings and agendas.
* Upkeep Office Stationery including general office stationery, letterhead, envelopes, business cards, etc.
* Maintain Common Areas (Kitchen, Tea Room, Conference Rooms, Reception Area).
* Submit Credit Applications when and as required.
* Develop and update Work Instructions as and when required ensuring they are current & readily available.
* Arranging company functions and events as required
Other Support
* Update training records and monitor attendance rates.
* Assist with training logistics scheduling and monitoring attendance rates.
* Monitor and facilitate refresher training.
* Upload appropriate documentation and certification records into respective company software platforms.
* Respond to training enquiries from personnel as required.
* Assist with data and document collection with regard to processing passport and visa applications, renewals and maintenance.
* Schedule and maintain routine medical appointments for required personnel, and ensure all immunizations are current prior to international travel.
* Ensure appropriate HR operational processes are supported and completed, including pre-employment and new hire documentation, employee acknowledgements, offer letters, police certificates, and medicals.
* Assist with data entry of time and attendance up to and including processing of biweekly payroll.
* Maintain electronic employee files and review for discrepancies; follow up with Operations Manager and Supervisor as needed.
* Assist with coordination of PPE orders for shop and field personnel.
* Have Australian working rights
Previous experience in a large Australia-Wide Company with Interstate or International locations and 2+ years related experience within the industry is desirable.
As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. Applicants must have Australian working rights and is not a VISA sponsorship position.
Please note this is a full-time 'office based' permanent position and does not offer 'remote working' or 'work from home' opportunities.
Interested?
For a copy of the position description or if you feel you have the skills, experience and approach necessary to perform this role, please apply in writing, attaching an up-to-date CV via