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Export Coordinator / Warehouse Admin (12 month mat leave cover)
Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances, and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.
12 month secondment
Based in Smithfield at our manufacturing plant, the Warehouse Administrator provides comprehensive administrative support to the Warehouse & Distribution Team. This includes providing daily SAP generated reports, generating stock transfers, processing and managing inventory transactions, managing the sea and air export process, and generating Shipping Lists for goods sent to Givaudan customers. The use of SAP to receipt inbound and record stock movement is integral to this role.
The duties of this role include, but are not limited to:
* Generating reports in SAP, including Shipping Files.
* Raising purchase orders and receiving stock & samples into SAP.
* Following up and resolving inventory issues.
* Physically checking stock for transfer to 3PL, generating excel uploads, and completing stock movements in SAP.
* Compiling customer delivery paperwork, processing PGI SAP transitions, and filing for audits.
* Maintaining and ordering office supplies.
* Organizing transport collections/deliveries, considering Chain of Responsibility.
* Processing pallet enquiries and requests for production use (CHEP/Loscam and plain).
* Preparing country- and customer-specific export certificates.
To be successful in this role, you will need:
* Previous experience with logistics administration using SAP.
* Strong administrative skills, including time management.
* Understanding of export processes and documentation.
* Knowledge of supply chain principles, including Chain of Responsibility.
* Dangerous Goods Management Certification (IATA/IMDG Air and Sea) is highly regarded.
Working Hours:
* Regular hours are 08:30 - 16:30, but flexibility to cover other shifts is required, as the warehouse operates from 4 am to 8 pm.
* This role is on-site; work from home arrangements are not available.
* Applicants must be permanent residents with full work rights in Australia.
At Givaudan, you contribute to delightful taste and scent experiences that touch people's lives. You work within an inspiring team culture where you can thrive, collaborate, and learn from talented and passionate colleagues across disciplines, regions, and divisions. Diversity drives innovation and builds closer connections with our employees, customers, and partners. Givaudan embraces diversity and is committed to an inclusive environment where everyone can impact our world.
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