Job description
Agency Department of Agriculture and Fisheries Work unit Plant Biosecurity - Biosecurity and Animal Welfare
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Ongoing commencing 08/06/2026
Salary $77,344 - $88,179 Location Darwin
Position number 18407 RTF 345929 Closing 23/04/2026
Contact officer Sally Heaton on 08 8999 2134 or
About the agency https://daf.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=345929
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or
job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go
to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go
to the OCPE website.
Primary objective
Provide comprehensive, confidential, administrative support to the Executive and work unit, including administrative coordination
and Ministerial Liaison support.
Context statement
The Plant Biosecurity Branch has a key role working with industry to prevent the introduction of plant pests and diseases into the
NT. The Branch works closely with plant industries, other jurisdictions and the general public to put sound biosecurity policies and
practices in place, helping to maintain and expand market access for the Territory’s primary producers. Where a pest or disease is
detected in the NT, the Unit plays a key role in responding to and assisting industry and community recover from incursions.
Key duties and responsibilities
1. Provide comprehensive administrative support to an executive which may include:
* Providing high level secretarial support including minute taking and logistical support to working groups, committees and
events/functions.
* Monitoring all communication channels in and out of the Executive’s office, including email and diary management,
scheduling meetings and travel arrangements.
* Maintaining appropriate administrative systems, registers, processes, databases and record management ensuring effective
and efficient workflows within the unit.
* Managing a range of procurement functions including travel arrangements, purchasing and processing credit card
transactions.
* Supporting working groups, committees and for events/functions the Executive/work unit are involved with.
2. Liaise in a discreet and confidential manner with a wide range of people including but not limited to, all levels of staff within the
agency, the Minister’s office, external stakeholders and the general public.
3. Participate in emergency responses to pests and diseases of livestock, aquatic animals and plants.
Selection criteria
Essential
1. Demonstrated experience providing administrative support to a senior leader or executive, including managing calendars,
scheduling meetings, handling correspondence and maintaining confidential files and records.
2. Proficient in the use of MS Office (Word, Excel, Outlook, Teams and PowerPoint) and record management systems with a
willingness to adopt new technology.
3. Well-developed professional, interpersonal and influencing skills with the ability to communicate (both written and verbally)
with a diverse group of stakeholders and build positive working relationships with other executives and staff.
4. Prior experience operating in a fast-paced environment with strong organisational and time management skills with the
flexibility to handle changing priorities and work independently with minimal supervision.
5. Attention to detail with ability to delegate and escalate issues, develop creative solutions and seek out positive improvements.