Administration professionals are crucial to any organization's success. They provide vital support services, ensuring seamless operations and enabling management teams to focus on high-level decision-making.
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Job Description:
* Maintenance of corporate and shareholder records is a critical task that requires attention to detail and organizational skills.
* Monitoring the Secretariat and Share Registry inbox ensures timely responses to queries and effective communication with stakeholders.
* Assisting the Company Secretary and Assistant Company Secretaries with projects, subsidiary board governance, electronic filing, photocopying, drafting, and errands demands a proactive and flexible approach.
* Supporting Share Registrars with share offers, share sales, dividend payment processes, share proceeds receipting, and shareholder loan administration requires strong analytical and problem-solving skills.
* Electronic filing and invoice management necessitate proficiency in software applications and data management tools.
* Data base management involves maintaining accurate and up-to-date records, ensuring data security and integrity.
Key responsibilities include highly developed written and verbal communication skills, with the ability to liaise with people at all levels; strong attention to detail with experience of formatting and collating documents; ability to work unsupervised, prioritise and organise your workload to meet deadlines; a strong client focus and dedicated approach to resolving problems and queries; previous experience in a similar administrative role; and high-level proficiency in the use of Microsoft Office, particularly Excel.
About This Opportunity:
We are seeking an Administration Assistant to join our team. As an Administration Assistant, you will be responsible for providing administrative support to our Secretariat Team based in Sydney.
This full-time opportunity will offer you the chance to work with our global shareholders and board members, supporting their needs and requirements.
In return for your experience, we will provide mentoring and coaching to further strengthen your skills.
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Benefits include the opportunity to work with a diverse group of people, collaborate with thousands of employees across our global business, and contribute to a family of smart, innovative and creative problem solvers.
As an employee-owned company, everything feels like it matters more. Challenge us and help us come up with new solutions to ensure water, energy and urbanisation are made sustainable for generations to come.
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