Job Description
* Full-time, Ongoing position at HEW Level 5.
* Penrith & Parramatta South campuses with flexible working arrangements.
* Salary: $84,096 – $95,103 per annum, plus 17% Super and Leave Loading.
Provide high-level executive support that drives operational excellence across the Library.
The Opportunity
As the Library Executive Assistant, you will play a pivotal role in supporting the University Librarian and the Library Leadership Group. This position ensures the smooth coordination of executive schedules, meetings, and strategic initiatives that align with the University's priorities.
You will manage critical communications, prepare high-quality reports and presentations, and act as a key liaison between internal and external stakeholders. Your ability to maintain accurate records and documentation will underpin compliance and operational efficiency.
Beyond administrative excellence, you will contribute to project coordination, oversee newsletters and staff updates, and support finance-related queries. This role is ideal for someone who thrives in a fast-paced environment and values precision, professionalism, and stakeholder engagement.
What Success Looks Like:
* Coordinate executive schedules and meetings to optimise time and priorities.
* Prepare professional correspondence, reports, and presentations for decision-making.
* Facilitate timely communication and follow-up with internal and external stakeholders.
* Maintain accurate records and documentation in line with University policies.
* Support project tracking and divisional initiatives led by the University Librarian.
Please refer to the Position Description for full details.
About You
* Diploma qualification with at least 2 years' experience in executive or administrative support.
* Proven ability to manage complex calendars, communications, and documentation.
* Strong written and verbal communication skills with attention to detail.
* Proficiency in Microsoft 365 and document management systems.
* Ability to work independently, prioritise tasks, and meet deadlines in a dynamic environment.
Benefits
We invest in the people who make our mission possible. Beyond a rewarding career, we offer a suite of benefits designed to support your physical, financial, and family wellbeing:
* Fitness Passport: Access hundreds of gyms and pools across the state.
* Onsite Childcare: Convenient facilities with exclusive staff discounts and salary packaging options.
* Financial Benefits: Salary sacrifice options for onsite parking and novated motor vehicle leasing,
* Holistic Support: Free Employee Assistance Program (EAP) along with discounted retail and private health cover.
Application Details
* Position Enquiries: Direct to Fiona Salisbury, University Librarian via [email protected]. Please include the job reference code REF360E.
* Closing Date: 11:59pm, Monday 2 February 2026.
* Working Rights: You must provide evidence of full-time working rights in Australia at application.
* How to Apply: Please note that only applications submitted via the University's online recruitment system will be considered.
Belonging at Western
We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.
For Reasonable Adjustments during the application process, please contact [email protected].
About Western
This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.
Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.
For the latest please visit our website and LinkedIn.